Executive Secretary

Dept: Law General Definition of Work Performs intermediate administrative support work assisting the department with administrative and clerical duties, receiving inquires and assisting customers, collecting payments and updating accounts, and related work as apparent or assigned. Work is performed under the moderate supervision of the Assistant City Attorney. Qualification Requirements To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions. Essential Functions Assists the general public by phone, email, and in person; directs inquires to the appropriate resource as needed; may assist with customer complaints. Completes monetary transactions; collects payments; balances cash drawers and reports totals; receives and pays invoices. Prepares letters for the Department; receives, processes, and distributes mail. Schedules department events, rentals, and services. Attends meetings; records and transcribes meeting minutes; prepares meeting invitations and packets. Monitors office supply inventory; orders supplies as needed. Collects information and updates accounts. Completes required reports and documents. May be assigned to special projects and assignments depending on assigned department. Knowledge, Skills and Abilities Knowledge of standard office practices, procedures, and office assistance techniques; knowledge of business English, spelling and arithmetic; knowledge of departmental programs and policies and terminology; skill in operating standard office equipment and related hardware and software; skill in customer service and professional phone communications; ability to understand, interpret, explain and apply policies and procedures; ability to communicate effectively orally and in writing with detail to spelling, grammar, and punctuation; ability to understand and apply laws and established policies to the maintenance of records; ability to deal courteously and effectively with the public; ability to establish and maintain effective working relationships with coworkers, supervisors, and the general public. Education and Experience High School diploma or GED and minimal experience working in a general office environment assisting with customer inquiries and maintaining records, or equivalent combination of education and experience. Job Type: Full-time Pay: $34,524.00 per year Benefits: 401(k) Dental insurance Employee assistance program Health insurance Paid time off Schedule: 8 hour shift Monday to Friday Work Location: In person