Executive Assistant

Executive Assistant – Miami, FLHybrid – 4 days per week in the officeBuchanan is looking for a highly organized, proactive and dependable Executive Assistant to support senior leadership and help oversee the smooth day-to-day running of our growing Miami office.This is a varied and highly visible position combining Executive Assistant responsibilities with broader office management and operational support. It would suit someone who enjoys supporting senior stakeholders while also taking ownership of the details that keep an office organized, efficient and enjoyable.What you’ll be doingProviding Executive Assistant support to senior leadershipManaging diaries, scheduling meetings and coordinating appointmentsSupporting meeting preparation, correspondence and general administrationActing as a trusted and dependable point of contact for senior stakeholdersHelping manage the day-to-day running of the Miami officeCoordinating office supplies, facilities, vendors and general requirementsSupporting the onboarding of new employees and creating a positive experience for new startersManaging documentation, paperwork and internal administrationAssisting with internal meetings, events and team activitiesTaking ownership of ad hoc administrative and operational projectsWhat we’re looking forWe’re looking for someone who is:Highly organized, with excellent attention to detailProactive and comfortable anticipating what needs to be doneDiscreet and professional when handling confidential informationA confident communicator who can work effectively with people at all levelsAble to manage multiple priorities in a fast-paced environmentReliable, personable and solutions-focusedHappy to combine senior-level executive support with hands-on office responsibilitiesExperienced in Executive Assistance, Office Management, Operations or a similar positionMost importantly, we’re looking for someone who will become a trusted partner to our senior leadership team while making the Miami office their own.About BuchananBuchanan is a specialist recruitment business with operations across the US and UK. Our Miami office is an important and growing part of the business, and this position offers the opportunity to work closely with senior leadership and make a visible impact across the wider team.