Executive Assistant

Irvine 219778-en_US About the role The Executive Assistant role sits within the Compliance team to provide executive administrative support to the SVP - Head of Compliance, Americas & APAC, as well as team support and coordination, and project support. This role requires a highly organized, proactive professional who anticipates needs, manages competing priorities, maintains executive organization, and helps ensure the smooth execution of both executive and team priorities. Knowledge of compliance or regulatory experience a plus but not required. Annual compensation: $80K - $112K USD What you'll be doing Manage a complex executive calendar, including scheduling regular meetings, communicating with other company EAs, and proactively prioritizing meetings and adjusting schedule in response to changing business needs using MS Teams Create, maintain and update presentations in MS PowerPoint with precision and professional visual appeal. Capture meeting minutes for executive and steering committee meetings and track follow-up action items. Manage and assist with travel arrangements and create travel itineraries, responding quickly and effectively when plans change. Serve as delegate for approvals when the Head of Compliance is unavailable, including expense reports, trip reports, and other delegated actions. Serve as a trusted partner to the Head of Compliance by proactively tracking high-priority initiatives, monitoring open action items, following up on outstanding commitments, and helping ensure critical work remains on schedule. Support both the annual training campaign and ongoing new hire training initiatives by: serving as an administrator to the tool, preparing training reports, assisting with system testing, sending reminder emails, and escalating past due situations. Monitor Compliance inbox and route inquiries appropriately or respond directly where appropriate. Manage Compliance calendar(s) relating to content, training, and projects to ensure key activities remain on schedule. Send follow ups and reminders to the team to collect news articles, monthly Compliance Champion nominations, and manager communications. Manage Champion list and contact information. Serve as back-up administrator for Diligent tool and other Compliance tools, including gifts and hospitality, and third-party due diligence. Maintain Compliance team folders and provide project support. Lead planning and coordination of Compliance team events. What you have Bachelor’s degree or equivalent work experience Legally eligible to work in the United States. Comfortable balancing executive support (primary responsibility) with Compliance team operational support Strong knowledge and experience of MS Office, particularly PowerPoint, Word, Excel, and MS Teams Comfortable using AI tools such as MS Copilot and able to learn techniques to be more efficient through AI Strong technical skills; easily able to adapt to new tools. Excellent attention to detail. Strong self-organization and time management skills. Proactive mindset; takes initiative to ensure that not only requested tasks are completed, but that team goals are achieved. Demonstrated ability to anticipate executive needs, work independently, and exercise sound judgement with minimal direction Articulate, confident, and comfortable interacting with individuals of all levels. Ability to prioritize and handle multiple requests simultaneously. Builds trust, is appropriately assertive when required and demonstrate initiative and enthusiasm. Professional presence with ability to exercise discretion and handle confidential information appropriately Resilience, with ability to remain effective in a fast-paced environment and manage stressful situations. Familiarity with the IT industry. Excellent English spoken and written communication skills. Comfortable communicating with colleagues in different countries where English is not the first spoken language. Positive attitude and strong work ethic. Team-oriented approach and mindset. Why you should choose us Showing appreciation & having fun Great performance is recognized, so too the willingness to help others. Our Bravo! and tenure recognition scheme schemes are just a taste of how we say thank you for all that you do. And when it comes to recognizing success, we love to celebrate. Our company and team events are legendary! Open communication Despite our size, we’re an open organization that doesn’t hide behind hierarchy. We communicate regularly, openly, and directly. For us, it’s about being straightforward, delivering, and doing the right thing. Essentially, we’re people dealing with people! Inclusive workplace People work best when they bring their whole selves to work; that’s why we see and value you as the individual you are. We take a genuine interest in you that extends beyond skills, knowledge, and experience. Our Employee Impact Groups champion best practice, celebrate diversity, and promote inclusion within our industry. Health & wellbeing Our people are our greatest asset, and we’re passionate about supporting you in feeling good and staying healthy. We offer a comprehensive Employee Assistance Program, a ‘Be well’ app (powered by Humanoo), Mental Health First Aiders, wellbeing webinars, wellness fairs, and much more. Tuition reimbursement Interested in continuing your formal education or pursuing various certifications? Computacenter provides up to $5,250 in tuition reimbursement for full time employees. We value continuing education, and this assistance includes tuition, books, registration fees, and more. Pension & financial security Thinking ahead, planning for life’s uncertainties, or simply saving for a rainy day? For our people based in the US, we offer automatic enrollment onto our 401(k)-retirement plan with a company match. For our Canadian colleagues we offer enrollment onto a Registered Retirement Savings Plan provided by Canada Life where we’ll match 25% up to 6% of your base earnings. Irrespective of where you’re based, you’ll also have access to our financial advisors who can help you with your retirement planning needs. Parental leave If you’re expanding your family, you can utilize our parental leave program that provides twelve weeks of 100% paid leave for birthing parents, and two weeks of paid leave for non-birthing parents. Grow your family with peace of mind as you grow professionally with us. Flexible benefits We offer a wide range of benefits that you can tailor to fit you needs. In addition to great medical, dental, and vision coverage options, we also provide 100% company-paid life insurance, and short- and long-term disability insurance. Our easy to navigate employee benefits platform, you’ll have the opportunity to enroll in supplemental life insurance. We’re a place where you can belong At Computacenter, people matter. We value what makes you, you, and believe everyone should feel comfortable being themselves at work. Here, you’ll be recognised for your contribution, supported to grow, and welcomed into a vibrant, collaborative culture where you can experience a genuine sense of belonging - because when you thrive, we thrive. You’ll see this reflected in our recruitment process too. We aim to provide fair access to opportunities and an inclusive, barrier‑free experience. All that matters to us is that you share our vision and values and bring the skills and experience we need. As a Disability Confident Committed employer, we offer a guaranteed interview scheme. If you opt in and meet the minimum criteria for the role, you’ll be guaranteed an interview, and we’re happy to support any reasonable adjustments. Please let us know when you apply. Winning Together At Computacenter, we have been writing success stories for more than 40 years. Today, we’re driving digital transformation with over 20,000 employees worldwide. We develop IT strategies, implement new technologies and manage complex infrastructures. As a proud, independent partner to some of the world’s leading technology providers, our portfolio covers workplace, applications & data, cloud & data center, security, and networking. What’s the secret of our success? Quite simply, it’s our people. The people who bring their unique skills and perspectives to a diverse and inclusive environment that enables them to reach their full potential. We are an award-winning employer!