Program Administrative Assistant

Position would require the candidate to be a W2 employee of Donatech.US Citizenship Required. • Secure Data Transfer & Management:o Serve as a Data Transfer Agent, ensuring the integrity and security of information as it moves between systems.o Strictly adhere to established protocols for handling controlled and sensitive data.• Transcription & Documentation:o Transcribe technical discussions, handwritten notes, into polished, professional documents.o Demonstrate high typing speed and superior command of grammar and technical terminology.• Meeting Support:o Attend program meetings to record comprehensive minutes, tracking action items, decisions, and deadlines.o Distribute finalized summaries to stakeholders in a timely, organized manner.• Information Architecture & File Organization:o Maintain and audit physical and digital filing systems to ensure rapid retrieval of critical program documents.o Standardize naming conventions and folder structures to improve team efficiency.• Security & Compliance:o DoD Clearance: Active Department of Defense (DoD) Secret or Top Secret clearance is highly preferred. Candidates must, at minimum, be eligible to undergo a background investigation and be a U.S. Citizen.• Travel & Mobility:o Willingness and ability to travel (up to [Insert %] of the time) to support off-site meetings, program reviews, or data couriering to customer locations.o Must possess a valid driver’s license and reliable transportation.Technical Skills & Qualifications• Software Proficiency: Advanced knowledge of Microsoft Office 365 (Word, Excel, SharePoint, and Teams).• Organizational Skills: Proven ability to manage competing priorities in a fast-paced environment.• Communication: Exceptional verbal and written communication skills, specifically in a professional or military-industrial context.• Years of Experience Required (if any):o 3-5 years• Education Level Required:• HS Diploma / AS Administration• How will the contractor’s success be measured?o Maintains proactive behaviorso Generates professional and comprehensive documentationo Integrates with team dynamics• Cultureo Collaborative on-site team environment