Logistics Coordinator

POSITION SUMMARY The Logistics Coordinator is responsible for planning, organizing, and coordinating daily and weekly container loading schedules to ensure timely and cost-efficient shipments. This role involves verifying documentation, segmenting vehicles by destination, managing bookings, and maintaining communication with trucking companies and internal teams. The Coordinator ensures compliance with export regulations and company margins while optimizing container usage and scheduling. ABOUT MATUS INTERNATIONAL We are Matus International, offering top-tier shipping services with a mission to inspire the growth of our clients' businesses by building strong, long-term relationships through our personalized and efficient services. We are committed to seeing each team member achieve their personal, professional, and financial goals through the work we do together. Our core values are the backbone of our business and guide our hiring process: alongside Commitment, we are Disciplined, act with Integrity, take Responsibility, stay Aligned, and are Results-Oriented. OBJECTIVES Review documentation from the vehicle department to ensure compliance with export requirements (Title, POA, invoice). Segment vehicles by destination, customs, and shipping lines to verify alignment with company margins using the container breakdown. Analyze container size and shipping line to maintain cost-efficiency while meeting company standards. Organize and dispatch containers to meet daily and weekly schedules, ensuring no delays. Request bookings in advance and forecast weekly workload to align with operational capacity. Verify booking information from shipping lines, including pickup dates and destination accuracy. Coordinate with trucking companies to provide pickup schedules aligned with internal loading cycles. Enter documents into the system, ensuring all data is confirmed using a warehouse captain checklist. Double-check container information (e.g., container number, destination, and load accuracy). Collaborate with the warehouse captain to create detailed loading plans based on validated documentation. Communicate with the documentation department about sailing priorities and changes to avoid missed cutoffs. Ensure all non-vehicle items in containers are identified and addressed by relevant parties. Complete and analyze historical load reports to review trends and project future load requirements. Maintain compliance with export standards and shipping line processes to prevent rejections or penalties. Meet daily load targets, ensuring 30 containers are scheduled and dispatched as planned. Performs other duties as assigned. COMPETENCIES Strong organizational and planning skills to manage container scheduling. Attention to detail for verifying documentation and container information. Knowledge of export systems, such as Magaya or Amadeus. Familiarity with shipping line processes and country-specific export laws. Analytical skills to review trends and optimize container usage. Effective communication skills for coordinating with trucking companies and internal teams. Ability to prioritize tasks under tight deadlines with high accuracy. Problem-solving skills to address booking or scheduling discrepancies. Proficiency in managing data entry and documentation workflows. Time management skills to meet daily and weekly load targets. Adaptability to respond to changes in shipping schedules or requirements. Collaboration skills to work with the warehouse and documentation teams. Customer-focused mindset to maintain trust and satisfaction. Proficiency in creating and maintaining loading plans. Commitment to compliance with export regulations and internal policies. EDUCATION AND EXPERIENCE Familiarity with export systems (e.g., Magaya or Amadeus). Knowledge of export documentation and shipping line processes. Experience in logistics or container management is preferred. PHYSICAL REQUIREMENTS Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. BENEFITS Paid Holidays 401K Sick Days Professional Training & Development Opportunities COMMITMENT TO DIVERSITY As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, Matus International recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates and partners. If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to mrodriguez@matusintl.com. Already a candidate? Please connect directly with your recruiter to discuss this opportunity. Job Type: Full-time Pay: $17.00 - $19.00 per hour Benefits: 401(k) Work Location: In person