Coordinator - Global Partnership - Activations

Position Summary:The Henderson Silver Knights are seeking a detail-oriented and creative Coordinator of Global Partnership - Activations to support the execution and delivery of partnership activations across the Foley Entertainment organization and its affiliated sports properties, with a concentration in minor league sports. Our affiliated properties include, Vegas Golden Knights (NHL), Vegas Knight Hawks (IFL), City National Arena, American First Center, and Lee's Family Forum.This role will coordinate and execute integrated partnership activations spanning:Sponsorship activation and fulfillmentGame day and special event experiencesPartner servicing and relationship managementActivation logistics and vendor coordinationAs a vital member of our partnerships team, the coordinator will ensure seamless execution of partner commitments and contribute to exceptional partner experiences across all teams and venues. This is an exciting opportunity to help deliver world-class partnership activations for a growing sports and entertainment platform in one of the world's most dynamic markets.Key Responsibilities:Partnership Activation & FulfillmentManage the day-to-day activation and servicing for a portfolio of assigned partnership accounts for the Henderson Silver Knights and Vegas Knight HawksEnsure contractual sponsorship elements (gameday and non-gameday assets) are fulfilled, executed properly, and tracked for all assigned HSK/VKH partnersCoordinate activation timelines, deliverables, and logistics across the Vegas Golden Knights, Henderson Silver Knights (AHL), Vegas Knight Hawks (IFL), City National Arena, American First Center, Lee's Family Forum, T-Mobile Arena and any future facilities the organization develops in the regionServe as primary point of contact for assigned partners regarding activation setup, event logistics, and day-of-event coordinationCollaborate with internal department stakeholders and associate vendors to ensure contracted sponsor assets are executed seamlesslyOversee setup and breakdown of partner activations, displays, and branded experiences at games and eventsMaintain detailed activation calendars and tracking systems to ensure no deliverable is missedEvent Planning & Game Day SupportSupport partner programming on Game Days and Event Days - on-site asset fulfillment, gameday hosting, Business Alliance Events, etc.Plan and execute partner hospitality experiences, including suite visits, meet-and-greets, on-ice experiences, and VIP accessCoordinate special events for partners such as viewing parties, appreciation events, and exclusive experiencesAttend contracted appearances, commercial shoots, etc. as needed at sponsor's business, community service event and/or other specified locationsManage venue logistics for partner activations including space allocation, permits, and facility coordinationWork closely with catering, security, and facility operations teams to ensure seamless event executionDevelop event timelines, run-of-show documents, and staff briefings for partnership activationsPartner Servicing & Relationship ManagementBuild and develop client relationships and maintain an ongoing understanding of each partner's business and competitive environmentConduct regular check-ins with partners to review activation performance and gather feedbackRespond promptly to partner requests, questions, and concerns with professionalism and solutions-oriented approachBring new and compelling ideas to current partners whenever possible (i.e., value add and upsell opportunities)Create value-driven mid-season and/or end-of-season recaps and track asset valuation for all assigned partnership accountsPrepare post-activation recaps including photos, metrics, and fulfillment documentationAdministrative & Operational SupportMaintain comprehensive partnership activation database and fulfillment tracking systems using CRM toolsManage partner asset requests including tickets, parking, merchandise, and branded materialsCoordinate with creative team on partner signage, graphics, and branded collateral productionProcess invoices and track activation budgets in collaboration with finance teamPrepare presentations, recaps, and reports for partnership sales and leadership teamsSupport partnership proposals by providing activation ideas, event photos, and case studiesHandle a high volume of detail-oriented partner agreements and projects with precision and organizationVendor & Supplier CoordinationSource and manage relationships with external vendors for activation elements (décor, AV, promotional items, etc.)Obtain quotes, negotiate pricing, and manage vendor contracts within approved budgetsOversee vendor setup, execution, and breakdown at eventsEnsure all vendor deliverables meet brand standards and partner expectationsQualifications:Bachelor's degree or combination of work experience and educationMinimum of 2 years of professional experience, preferably in sports with a team, brand, or agencyProven track record of successfully coordinating multiple events and activations simultaneouslyStrong proficiency with CRM tools (KORE preferred) and Microsoft Office Suite (Word, PowerPoint, Excel, etc.)Experience using graphic design software preferred (i.e., Photoshop)Strong project management skills with exceptional attention to detail and ability to consistently meet hard deadlinesExcellent interpersonal skills and a relentless work ethicHighly organized with ability to handle a high volume of detail-oriented partner agreements and projectsStrong desire and willingness to learn in a fast-paced environmentPositive attitude and quick thinker with ability to lead with YES internally and externallySelf-starter with problem-solving mindset and ability to thrive under pressureTeam player with a no-ego, 'we' not 'me' approachKnowledge of the Las Vegas market and its entertainment-driven dynamics preferredHigh level of integrity and ability to uphold the organization's "Knights Code" (company rules of conduct)Core Competencies:Event Planning & ExecutionProject Management & OrganizationPartner Relationship ManagementAttention to Detail & Follow-ThroughCross-Functional CollaborationProblem-Solving & AdaptabilityCommunication & ProfessionalismTime Management & PrioritizationBrand Standards & Quality ControlCustomer Service ExcellenceAbout Us:Foley Entertainment Group (FEG) is a leading sports and entertainment company dedicated to providing premier experiences to fans and guests. Founded by Bill Foley, FEG manages a diverse portfolio of assets built on the four pillars of Sports, Hospitality, Venues, and Foundations.FEG's sports division is anchored by the Stanley Cup champion Vegas Golden Knights of the NHL. The company also owns the Henderson Silver Knights (AHL) and the Vegas Knight Hawks (IFL), which play at the company-managed Lee's Family Forum.Expanding its reach globally, the company holds international football interests, including England's Premier League club AFC Bournemouth and a majority ownership in Auckland FC. Through these strategic holdings, FEG continues to grow its influence as a major player in the global sports and entertainment landscape.Physical Requirements:Ability to sit, stand, and walk for extended periods during event setup, execution, and breakdownAbility to stand up and/or work with your hands for extended periods of timeAbility to lift objects (rarely more than 20 lbs) on occasionTravel may be required between multiple venue locationsMust have a flexible work schedule to work special event responsibilities throughout the year: weekends, nights and holidays as dictated by games/eventsCapacity to navigate multi-level venue facilities, including stairs and various event spacesVisual acuity sufficient to review contracts, activation plans, and detailed event documentsManual dexterity required for computer use, event setup, and coordination of activation elementsWork Environment:Primary work location in modern office environment with standard office equipmentSignificant time spent in arena/venue environments with varying temperatures, noise levels, and crowd conditionsRegular attendance at games, events, and activations in fast-paced, high-energy settingsExposure to outdoor elements when coordinating outdoor activations or traveling between venuesWork schedule heavily weighted toward evening and weekend hours during hockey season and special eventsFast-paced environment with tight deadlines and multiple simultaneous activations requiring ability to thrive under pressureProfessional business environment requiring appropriate business attire and executive presence when interacting with partnersFrequent exposure to loud music, crowd noise, and bright lighting during events and gamesEqual Opportunity Statement