Document Manager

Job Summary/Company: Sparks Group has partnered with a telecommunications company that is seeking a Document Manager for a direct hire opportunity. The Document Manager oversees the complete information lifecycle for assigned projects. This role is responsible for the systematic creation, organization, and secure storage of all project-related data to ensure seamless retrieval and operational efficiency. Please apply today!Responsibilities:Regulatory Alignment: Standardize file organization by integrating industry best practices, U.S. Government policies, and internal requirements.CUI Oversight: Manage the end-to-end lifecycle of Controlled Unclassified Information (CUI), ensuring rigorous adherence to CMMC, NIST SP 800-171, and contract-specific marking and disposal protocols.Secure Infrastructure: Execute all tasks exclusively on government-approved devices and networks, maintaining strict compliance with encryption and cybersecurity mandates.Access Control: Develop and enforce secure file directories and naming conventions, configuring user permissions to maintain document confidentiality and integrity.Data Integrity: Oversee the accurate digitization, indexing, and physical filing of records to ensure 100% completeness within company databases.Storage Optimization: Proactively manage physical and digital storage capacity by forecasting needs and executing defensible disposition of expired records.Audit Readiness: Maintain \"always-ready\" documentation systems to facilitate immediate retrieval for internal audits, inventories, or federal reviews.Process Documentation: Formalize and maintain procedural manuals, compliance attestations, and security training logs as required by organizational policy and client contracts.Stakeholder Liaison: Partner with executive leadership, contractors, and federal clients to streamline the collection and processing of mission-critical documents.Analytics & Reporting: Generate comprehensive data reports on storage metrics, file statistics, and management activities to inform leadership decision-making.Information Protection: Utilize advanced encryption and secure disposal methods to prevent unauthorized access to sensitive or proprietary data.Additional tasks and duties as assignedQualifications/Background Profile:Education: Bachelor’s degree in Business Administration, Communications, Management, IT, or a related discipline is preferred.Proficiency in federal standards including FAR, DFARS, and CUI guidelines. Candidates should be well-versed in NIST SP 800-171 and CMMC frameworks.Strong understanding of federal records retention and disposition protocols, including NARA schedules and contract-specific lifecycle requirements.Willingness to undergo specialized training in internal procedures, advanced security protocols, and proprietary digital workflows.Proficient in Microsoft Office, especially Excel, Word, PowerPoint, and Project.Ability to obtain and maintain a U.S. government security clearance is required (Secret preferred).Candidates must successfully pass a comprehensive background check and pre-employment drug screening, with a commitment to periodic reinvestigations as required.U.S. citizenship is mandatory. All hires will be verified via E-Verify and must complete standard onboarding and EEO documentation.