Workplace Experience Coordinator

Our Fintech client is hiring for a highly-organized, service-oriented, and proactive Workplace Experience Coordinator to serve as the operational and cultural anchor across our physical office locations, with primary responsibility for the Dallas HQ.This role owns the day-to-day workplace experience, ensuring offices operate seamlessly, reflect our client's culture of excellence, and create meaningful experiences for employees, candidates, clients, and visitors. Positioned at the intersection of People Operations, Talent Acquisition, Executive Leadership, Sales & Marketing, and IT, this role blends operational rigor with cultural execution.The ideal candidate thrives in a fast-paced, high-accountability environment, anticipates needs before they arise, executes with precision, and takes full ownership of both routine operations and special initiatives.WHAT YOU'LL BE DOINGOffice & Facilities Operations — Primary Ownership, Dallas HQLead day-to-day office management, ensuring all foundational aspects of the workplace are proactively maintained at a high standardServe as primary point of contact — warmly welcoming visitors, candidates, employees, vendors, partners, and executivesEnsure cleanliness, organization, and overall presentation of the office at all times; identify and resolve issues before escalationProactively order, stock, and maintain office supplies, kitchen inventory, perks, and workspace needsIdentify opportunities for workplace improvements and propose cost-effective solutionsManage seating charts, floor plans, parking assignments, and workspace logistics with real-time accuracyPartner with IT to coordinate building access, credentials, and desk setups for new hires, guests, and vendorsOwn relationships with building management and core vendors, holding partners accountable to service standardsManage office supply and perks budget — tracking spend and identifying cost-saving opportunitiesAct as POC for deliveries, mail, and vendor coordinationCoordinate in-office catering for key client, executive, and company meetingsProactively research and evaluate new vendors or services to elevate the workplace experienceGlobal Office AlignmentPartner with local POCs in Houston, New York, and Kuala Lumpur to ensure a consistent workplace experience with thoughtful local nuanceShare standards, processes, and best practices to maintain brand consistency and operational alignmentProvide guidance and coordination support for global workplace initiativesCulture & Engagement ExecutionCreate and maintain birthday displays and recognition boardsManage standardized workflows for Life Events and personal milestones across all officesPlan and execute thoughtful celebrations (birthdays, parenthood gifts, work anniversaries, milestone events)Lead monthly onsite events aligned with company initiativesPartner with the Culture Committee and People Team to plan and execute quarterly and all-company eventsSupport offsites and cross-office events with logistical precisionOwn swag sourcing, gifting, and first-week logistics for internal events, candidates, and employeesHelp track and manage culture and engagement budgets, flagging variances as neededAdministrative & Executive SupportElevate the onsite interview experience in partnership with Talent Acquisition — candidate materials, room setup, hospitality, and executive readinessCoordinate travel, hotel bookings, and logistics for candidate visits and employee travelServe as POC for in-office and cross-office visitsSupport executive team travel logistics with discretion and attention to detailManage DocuSign workflows — routing, completion, and archiving of documentsSupport Sales and Marketing with vendor relationships, conference shipments, ordering, tracking, and event logisticsAssist with ad-hoc conferences and sponsorship events as liaison between Sales and MarketingWHAT YOU'LL BRING3–6+ years of experience in office management, workplace experience, executive support, hospitality, or People OperationsExperience in a fast-paced, high-growth, or professional services environment preferredProven ability managing vendors, budgets, and cross-functional coordinationBachelor's degree preferred; relevant experience accepted in lieuProactive ownership — anticipates needs, identifies gaps, and acts without waiting for directionStrong execution and follow-through — delivers quality work, meets deadlines, closes loops fullyExceptional attention to detail across logistics, budgets, vendor coordination, and documentationClear, timely, and professional communication at all organizational levelsDiscretion and maturity when handling sensitive informationAbility to balance recurring responsibilities with shifting priorities in a fast-paced environmentNecessary SkillsStrong Personality – Excellent Communication Skills and a Proactive Upbeat MindsetPrevious Office Admin, Office Coordinator, Office Manager ExperiencePrior Experience Leading Company Internal Communications to Office and Organization Preferred SkillsPrior Experience Working with DocusignPrior Experience in Hospitality, Travel Bookings, Meeting Planning for ExecutiveExperience in Event PlanningJob OverviewDay-to-day duties: Lead Day to Day Office ManagementBe the Main Welcoming POC for the Dallas HQEnsure Office is consistent, stocked, proactively assist with items that come upPOC for all Deliverys and Office OrdersCoordinate Daily In-Office Lunch CateringMember of Culture Team – Maintain event, awards, Birthday, milestone, boardsReport to Chief People Officer – Work on Projects with herManage DocuSign WorkflowsDexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.