Office Manager (Part-time)

Hi! We are Manyone.We're looking for an Office Manager to be the steady heartbeat of our Brooklyn studio - the person who keeps the space running beautifully, the team supported, and our clients impressed the moment they walk in. This is a part-time role (Tuesday, Wednesday, Thursday afternoons, 3-5 PM) with the flexibility to flex up around events, client presentations, and team moments that don't always fit inside a 3-to-5 window.You'll work closely with our NYC leadership and collaborate across disciplines - designers, strategists, project managers, and visiting colleagues from our global offices. If you love the details, care about how a space feels, and get a kick out of making things run smoothly, this role is for you.What You'll DoFacilities & Office SpaceCheck supplies (coffee, paper, printer ink, pantry) and place weekly ordersCoordinate with building management on anything affecting day-to-day office lifeKeep the studio client-ready - a tidy kitchen, a running dishwasher, a space that looks and feels cared forManage bike storage, commuter logistics, and guest accessHandle incoming mail and packagesAdminProcess invoices and receipts, and route them to accounting/bookkeepingPeople & CultureCoordinate team lunches, offsites, and social momentsManage onboarding logistics for new hires and freelancersIT & EquipmentTroubleshoot basic tech issues or coordinate with IT supportKeep printers and studio equipment in good shapeScheduling & CoordinationManage conference room bookingsCoordinate courier pickups and deliveries (samples, print proofs, swag)Schedule building maintenance and vendor visitsBook flights and accommodation for the team's business travelVendors & LogisticsManage relationships with local vendors (print shops, fabricators, catering)Handle FedEx/UPS shipments and coordinate with the loading dock when neededPrepare for client presentations - tech setup, catering, seatingCommunicationsCoordinate with freelancers on access, NDAs, and desk assignmentsEventsProvide practical support before, during, and after studio eventsReview event expenses and receiptsSource suppliers (catering, logistics, rentals)What We're Looking ForExperience in office management, studio management, or a similar operations role - ideally in a creative, agency, or design-driven environmentA sharp eye for detail and a sense of hospitality - you notice when something's off and quietly fix it before anyone else doesStrong organizational skills and the ability to juggle vendors, deliveries, and small fires without losing your coolClear, warm communicator - comfortable working with colleagues, freelancers, vendors, and clientsSelf-directed and reliable during the hours you're on-site, with flexibility to flex up around eventsBased within a reasonable commute to DumboAuthorized to work in the U.S. Plus PointsUsing AI to experiment with task automation - if you've found clever ways to streamline repeatable work, we'd love to hear about itWhat We OfferA front-row seat in a studio doing ambitious, globally-minded design workA tightly-knit team that genuinely enjoys working togetherA beautiful studio space in Dumbo, BrooklynThe chance to shape how our New York office runs as we continue to growPart-time schedule with predictable on-site afternoons (Tuesday, Wednesday, Thursday, 3-5 PM)Flexibility to work additional hours around studio eventsHourly rate: $25 - $35 / hour, based on experienceHelp us shape everything that's next.We are a strategy-design hybrid combining the best in creative thinking, strategy, and technology. Built to help businesses drive fast strategic change led by world-class execution - a consultancy designed for today and tomorrow.Every day, from our 15 locations in 10 countries, our more than 250 strategists, designers, and technologists help businesses grow by providing a clear vision, creative problem-solving, and concrete results. Across industries and markets, there are endless possibilities to make bold change happen, and we want to be our clients' business partner of choice. Thinking about joining Manyone and would like to know more? Read more at manyone.com/careers.