Accounts Payable Specialist

Job OverviewWe are looking for an Accounts Payable Specialist at the Cato Institute. The specialist will oversee the full‐cycle AP process, serving as the main point of contact for all payables and expense reporting. This highly visible role is focused on customer service and requires the accurate handling of high‐volume transactions essential to the Institute's financial reporting.Position: Full‐time, hybrid (Washington, DC headquarters). Salary range: $45,000–$70,000 per year, commensurate with education, experience, and skills.Key ResponsibilitiesVendor management: establish new vendor records in the NetSuite accounting systemProcess vendor invoices, payment requests, and expense reports, reviewing for accuracy and proper authorizationCollaborate with staff responsible for vendor relationshipsSupport Cato employees using NetSuite to submit invoices for processingProcess payments, including weekly ACH batch and check printing as neededAssist the Finance team in managing the corporate credit card programMonitor and record corporate purchasing card activitySupport Cato employees using Emburse Professional to account for corporate credit cards and out‐of‐pocket expensesPrepare 1099 reporting using the Yearli filing programSupport annual financial audits, providing supporting documentation as requestedAssist the Finance team in internal reporting and budgeting processesMaintain confidentiality of financial information and help ensure compliance with internal controls, guarding the organization against fraudSupport process improvements and increase automationRequirementsEducation and Experience3+ years accounts payable experience; nonprofit experience preferredAssociate degree or advanced coursework in accounting preferredExperience with accounting software, Microsoft Office, and proven proficiency in Microsoft Excel requiredSkillsDetail‐oriented, adherence to deadlines, and effective communicatorCustomer service skills (in person, email, and other virtual communication methods)Exceptional organizational skills and attention to detail, able to manage time‐sensitive responsibilities effectivelyDiscretion, integrity, and confidentiality in handling financial and other PII dataCollaborative team player with a proactive, adaptable approachProblem solver who looks to improve operational controlsHow to ApplyResumeCover letterA clear and thoughtful response to the application's additional questions with minimal AI useBenefitsMedical, dental, and vision insuranceEmployer contribution to a Health Savings Account (HSA)Generous vacation and sick daysPaid parental leaveEmployer‐provided life and disability insurance401(k) employer matchTransit/ parking benefitsPet discount planThe Cato Institute is an Equal Opportunity Employer.Applicants must be currently authorized to work in the United States on a full‐time basis. This position does not offer visa sponsorship.#J-18808-Ljbffr