Administrative Assistant

Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00058504You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career SectionTSLAC is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age or disability in employment or in the provision of services, programs, or activities. For job opening inquiries or to request a reasonable accommodation under the Americans with Disabilities Act please contact the TSLAC Human Resources office by calling 512-463-5474.Applications submitted to TSLAC may be subject to public disclosure, upon request, pursuant to the Texas Public Information Act.Job SummaryThe Administrative Assistant performs highly complex (senior level) administrative support for the Archives and Information Services Division. The position disseminates standard information regarding division policies and procedures to employees and the public. This position performs clerical and administrative functions for the division and works closely with Purchasing and Accounting Staff to coordinate acquisition of supplies and equipment. Works under limited supervision with moderate latitude for the use of initiative and independent judgment.Essential TasksPerforms all administrative and clerical functions of the divisionServes as the Purchasing Liaison for the divisionServes as the Records Management Coordinator for the divisionAnswers high volume telephone and refers or responds to departmental electronic mailAssists with special projects as assigned by the Division DirectorPerforms other duties as assigned.Attends work regularly in accordance with agency leave and attendance policiesComplies with all applicable agency policies and procedures including safety and standards of conductOther TasksnoneQualifications: Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the fields for related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply. Please call Human Resources at (512) 463-6564 with questions or for additional information.Additional Military Crosswalk information can be accessed at http://www.hr.sao.state.tx.us/Compensation/MilitaryCrosswalk/MOSC_InformationTechnology.pdf.Minimum QualificationsHigh School diploma or equivalencyThree years of progressively responsible Administrative Assistant workTwo years of public contact experienceOne year of experience working with automated systems including data entryPreferred QualificationsCollege courses in computer science, human resources, English, or related fieldsExperience explaining rules, regulations, policies, or procedures to the publicExperience using Microsoft Office Suite, including Outlook, Word, and ExcelExperience with Adobe Acrobat ProExperience creating online and PDF formsExperience creating/maintaining databases and spreadsheetsExperience purchasing goods services and equipment.Experience with state of Texas purchasing rules and regulationsExperience with CAPPSExperience maintaining office filesExperience following records retention and disposition schedulesCompletion of State of Texas first level Purchasing certificationKnowledge Skills and AbilitiesKnowledge of business English, composition, and spellingKnowledge of office practices and administrative proceduresExcellent customer service skillsAbility to process multiple assignments efficiently and accuratelyAbility to move boxes weighing up to 35 lbs.Environmental/Physical ConditionsNormal office work environment, with occasional outside environmental conditions during special events. May have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but will involve moving; standing; remaining stationary for long periods of time; pulling and pushing; kneeling, stooping, and bending; and safely moving items weighing up to 35 pounds. Work involves telephone usage and repetitive motions while operating the computer. Normal cognitive abilities including the ability to learn, recall, and apply certain practices and policies. Travel may be required to attend meetings/events in support of division activities. Position has frequent contact with external customers which requires a professional demeanor. Non-smoking work environment.Other RequirementsCollege transcripts required if claiming college coursework.The successful candidate must pass a criminal history checkReporting RelationshipsReports to the Director, Archives and Information Services DivisionNo supervisory responsibility