Executive Administrative Assistant

Job Title: Executive Administrative Assistant Location: New York, NY 10017 Duration:10 months Assignment Shift/Hours: 40hours/week, Mon- Fri 8:30am -5pm Work Model: Hybrid, 4days on site - Mon to ThursSummary:* Client is looking for a temporary Research Assistant in its New York office to support several Senior Analysts and their teams. * The successful candidate will provide essential administrative, and operations support in the day-to-day operations and administration of the analyst teams while also working on a variety of projects and departmental initiatives.Responsibilities include but are not limited to:* Coordinate domestic and international travel as well as hotels, car rentals, car services etc. with travel agency as requested. * Prepare Travel and Entertainment expense reports for reimbursement using the Coupa expenses system as well as reconciliation of monthly client Visa Statements for analysts, and associates. * Screen phone calls from clients, visitors, and greet clients when required, handle all incoming correspondence. * Assist with scheduling and coordinating meetings and events with other departments across the organization (e.g. Sales, Corporate Access). * Assist in maintaining client database, log phone calls, and emails in CRM as needed. * Maintain research data spreadsheets as specified by senior analysts.Job Requirements:* The following are the minimum requirements for the position: * Minimum of 4 - 6 years of administrative experience. * Strong proficiency in all MS office applications. * Exceptional attention to detail with the ability to follow up and see tasks through to completion. * Possess strong written and oral communication skills. * Strong organizational and analytical skills. * Ability to establish and maintain effective working relationships with all staff levels internally and externally. * Ability to work on multiple projects simultaneously, managing time and resources to ensure work is completed efficiently and within established timeframes. * Exhibit adaptability in a team-oriented environment.Must-Have Hard Skills:* Experience booking travel. * Admin experience * MS Office Suite * Heavy expenses / T&E prep experience * Ideal Candidate Background: worked in an investment bank, someone who has dealt with clients. * Organized, great communication skills. * Experience in a fast-paced environment. * Excellent attention to detail * Investment banking experience. * Front office - Client facing experience. * Attention to detail.Nice-to-Have* Research assistant experience.