ASSOCIATE AP

Associate AP Corporate - Elk Grove Village, IL 60007 Overview Salary Range $24.73 - $30.22 Hourly Description Job Title: Accounts Payable Associate Date Written: February 3, 2026 Division: Administration Division, Accounting Department Location: Elk Grove Village, IL Office Supervisor: Accounts Payable Supervisor, Elk Grove Village, IL FT/PT: Full-Time FLSA: Non-Exempt Responsibilities: Shibaura Machine Co., America has been an Illinois corporation since 1975, and is a wholly owned subsidiary of Shibaura Machine Co., Ltd., a premier manufacturer of a variety of high-quality industrial machinery. The principal responsibility of the Accounts Payable Associate is to perform a variety of accounts payable functions and activities within the Company's accounting department. Essential Duties: Accounts Payable: Daily processing, input and posting of accounts payable invoices Daily processing and matching of invoices with corresponding purchase orders Vendor setup and maintenance Weekly processing of employee expense reports, review of supporting documentation/receipts and compliance with company policy Examine and solve issues relating to purchase orders and processing of invoices Review invoices and expense reports for accuracy of G/L coding and data entry after the necessary approvals have been obtained Weekly check-run for invoices and expense reports, including printing and distribution to vendors and employees Ensure timely completion of invoice and expense report processing Review of vendor statements and communication with vendors as required Promptly communicate and resolve A/P and expense report issues and discrepancies with vendors and employees Participate in A/P month-end close process Support the Accounting Department in special projects, ad-hoc requests, and during periods of audit Participate in future system implementation upgrades as required; assist with enhancements and upgrade to Microsoft Dynamics 365 to achieve automation, operating efficiencies, and enhanced reporting functionality Support the handling of procedures and policies concerning general accounting tasks Basic department support tasks including, mail review and sorting, filing and maintenance of all A/P files, both paper and electronic Any other duties and tasks, consistent with abilities, which may be assigned. Working Conditions: General office environment. Qualifications Minimum Requirements: Fluency, both written and oral, in English At least two years of accounts payable experience, with proven ability to accurately process data transactions and data-entry in a high-volume environment. Two years of college (or equivalent) also subject to collective work experience and professional background Accurate data entry skills; preferably strong analytical skills and the ability to ensure appropriate follow up on unresolved issues Excellent customer service and communication skills (both oral and written), and proven ability in developing and maintaining effective internal and external working relationships Possess commendable organization skills and attention to detail Fully competent with Microsoft Excel, Word and Office Accounting System Software experience mainframe and/or client server-based technology System Implementation experience a plus ERP Microsoft Dynamics AX2012 R2 and Dynamics 365 system experience a plus