Administrative Coordinator

Read This FirstThis is not a “do what you’re told” office job.We’re looking for someone who:Notices problems without being toldFollows through without remindersTakes ownership of outcomes—not just tasksIf you’re someone who waits for direction, struggles to stay organized, or needs constant check-ins to stay on track—this role will not be a good fit.About UsHarvest + Co is a relationally-focused woodworking company that envisions, designs, and creates handcrafted furniture and cabinetry. We’ve been in business since 2015 and we’re hungry to expand.What This Role Actually OwnsYou are responsible for two things:Nothing falls through the cracks internallyOur pipeline stays active and movingThat means you’ll manage both:Operations (communication, scheduling, systems)Marketing (content, lead flow, follow-up)What You’ll Be Responsible ForOperations (No Dropped Balls)Run daily communication (calls, emails, client follow-ups)Keep the schedule accurate and proactively communicate changesMaintain our CRM and job tracking systems dailyEnsure jobs are properly booked, prepped, and readyTrigger invoicing and follow-up without being remindedCustomer Communication (No Chasing Us)Respond quickly and clearlySet expectations and confirm detailsFollow up until things are closed—not halfwayMarketing (Consistent, Not Random)Execute a weekly marketing plan (not “post when you remember”)Use our content library to create consistent social postsBuild simple, repeatable lead sources (reviews, referrals, follow-ups)Track what’s working and adjustWhat Success Looks Like30 DaysYou’ve taken control of daily communication and task flowThe office feels more organized immediatelyClients are getting fast, clear responses60 DaysThe schedule and CRM are reliable and up to dateYou’re running a consistent weekly marketing rhythmLeads are being followed up quickly and consistently90 DaysYou fully own admin workflows from booking → invoicing → follow-upMarketing is consistent and generating measurable resultsYou’re identifying inefficiencies and fixing themNon-NegotiablesYou track your own work and don’t rely on remindersYou communicate clearly and proactivelyYou finish what you startYou can manage multiple priorities without dropping detailsYou’re comfortable being measured by resultsWhat Gets You Not Hired“I didn’t know” when it was your responsibility to knowLetting tasks sit without follow-upWaiting for direction on repeat tasksDisorganization that affects customers or the teamTools We UseGoogle WorkspaceCRM systemCanva (for marketing content)You don’t need to be an expert—but you do need to be able to learn quickly and use tools independently.Interest in construction, cabinetry, or design industry is a plus.What You’ll GetFull-time role in a growing companyClear expectations and real ownershipThe ability to directly impact how the business runs and growsOpportunity to grow into operations or marketing leadershipHow to Apply (Read Carefully)Send:A short note explaining why this role fits youA brief example of a system you’ve created or improved (work or personal)(Optional) Examples of content, organization, or marketing workSubject line: “I take ownership”Applications that skip these steps won’t be considered.Final NoteThis role works really well for someone who:Likes being the person who “keeps things together”Takes pride in being reliable and organizedWants to see their work turn into real, tangible resultsIf that’s you, we’d like to talk.