Full-Time Operations Assistant

Full-Time Operations Assistant (Senior Leadership Business Operations Support)Westport, CT | Supporting NYC Offices | Summer Flexibility AvailableAre you highly organized, proactive, and eager to learn how a growing healthcare business operates from the inside?We are looking for an Operations Assistant to work closely with the senior leadership team on the day-to-day operations of a fast-paced, growing medical practice. This is a hands-on role with exposure to multiple areas of the business, including operations, recruiting, HR, marketing, reporting, vendor coordination, and office support.This is a great opportunity for someone who wants to learn a lot quickly, take ownership of real projects, and become an important part of keeping a growing organization running smoothly.What You’ll Do:In this role, you will help support many of the core functions that drive the business forward. Responsibilities may include:Senior Leadership and Operations Support-Support the CEO and leadership team with daily administrative and operational needs-Help organize priorities, follow up on projects, and keep key initiatives moving-Prepare and maintain daily, weekly, and monthly operational reports-Maintain organized electronic filing systems and documentation-Help improve internal processes so the business runs more efficientlyRecruiting & HR-Assist with the full recruiting process, including job postings, resume review, interview scheduling, and candidate communication-Support employee onboarding and offboarding-Help maintain employee records, credential files, benefits documentation, and HR paperwork-Assist with attendance tracking and employee leave documentation, including DBL, PFL, and FMLA paperwork-Coordinate onboarding efforts with third-party platforms and vendorsAdministrative & Vendor Coordination-Assist with office supply ordering, marketing mailers, purchases, and vendor communication-Organize company-wide purchases and documentation-Help manage employee files, credential records, and other important business documents-Support multiple office locations, including NYC offices and satellite locationsMarketing & Growth Projects-Help support social media activity and engagement across platforms such as Facebook, Instagram, LinkedIn, and website-related channels-Assist with marketing campaigns, outreach projects, and growth initiatives-Support future physician office visits, community outreach, and local relationship-building effortsWho You AreThe ideal candidate is someone who is dependable, detail-oriented, and excited to learn. You do not need to know everything on day one, but you should be willing to jump in, ask questions, and take ownership.You Are Someone Who:-Is highly organized and detail-oriented-Can manage multiple tasks and priorities at once-Communicates clearly and professionally-Handles confidential information with discretion-Is comfortable using Microsoft Office and cloud-based file systems-Takes initiative and follows through-Enjoys improving systems and making things more efficient-Has a positive, team-oriented attitude-Wants exposure to how a business is actually runWhy This Role Is ExcitingThis is not a narrow administrative role. You will work across many parts of the business and gain firsthand experience in how a growing medical practice operates. You will have the opportunity to support leadership, contribute to meaningful projects, and build valuable skills in operations, HR, recruiting, marketing, and business management.For the right person, this role offers a lot of learning, responsibility, and room to grow.