HR Manager

Human Resource ManagerThe Human Resources Manager serves as the central HR partner for NK Architects, overseeing the full spectrum of people operations across recruitment, onboarding, HR systems, payroll, benefits administration and compliance. The HR Manager partners closely with the CAO, CEO, CFO and department leaders to ensure a consistent, people-first employee experience across all offices.This position is ideal for an experienced HR professional who thrives in a hands-on, high-impact role, balancing day-to-day HR operations with long-term process improvement and compliance stewardship. The HR Manager must be proactive, organized, and comfortable working independently while building strong relationships at every level of the firm.This is a full-time position with both in-office as well as remote work requirements. In office days can be flexible and may vary based on business needs and the orientation and onboarding of new staff. The position is located at NK Architects NJ office, 95 Washington Street, Morristown NJ, 07960. Public transportation is available.Key responsibilities include, but are not limited to:Lead end-to-end recruitment processes, including updating job descriptions and posting roles via BambooHRReview incoming applications screen candidates, and coordinate interview scheduling with hiring managersManage candidate communications, maintain updated status through each stage in BambooHRLiaise with external recruiters, staffing agencies, and temp vendors when necessaryOversee offboarding, including preparing separation documentation, conducting exit interviews, and ensuring timely system terminations in BambooHR, Paychex, and VantagepointEnsure a seamless onboarding experience for new hires, including E-Verify/I-9 documentationCoordinate and manage individualized onboarding schedules with hiring managersConduct new hire orientation, including review of the NK employee handbook and company policiesEnsure compliance documentation is accurately collected and storedStaff profile set up on BambooHR, Paychex, Deltek Vantage pointEnsure employee records are up to date for benefits plan participation, personnel changes such as hires, promotions, transfers, performance reviews, terminations, and employee statistics for government reportingMonthly and quarterly personnel reportingPartner with CEO and Managers during PDP and PAT programs to ensure effectiveness, compliance, and equity within organization.Complete Year End Tasks and close out the yearStay abreast of changes in the laws and identifying gaps in policy, and develop, maintain, and update employee policy as neededMonitor HR Mailbox for SHRM notices and other entities related to complianceConsult with legal counsel to ensure that policy complies with federal and state lawAdvise management in the resolution of employee relations issuesRespond to inquiries regarding policy, procedure, and programsOversee /provide support in the preparation of EEO, VETS 100 etc.Administer bi-weekly payroll through Paychex FlexAdminister monthly expenses payroll, quarterly, annual bonusExecution of year end shareholder ownership transfer and vesting transactionsPartner with Accounting for all payroll related reporting, and reconciliationManage and report on PTO, sick leave, FMLA, STD, and other leaves of absenceEnsure compliance with Section 125 and tax requirementsSupport year-end payroll closeout and W-2 processesTroubleshoot payroll issues and serve as primary liaison with PaychexOpen enrollment planning, and employee educationAdminister a full suite of benefits including health, dental, vision, life, disability, retirement, FSA, HSA, DCA and employee assistance programsReconcile monthly benefit invoices (United, Guardian, Aflac, etc.) and manage vendor communicationsProvide Total Rewards Program oversightTransit check ordering and monthly reconciliationManage workers' compensation claims and ensure timely reporting to carriersProduce and Maintain government reporting as neededCoordinate PDP review cycles, ensuring equity and consistency across departmentsSupport managers in drafting, delivering, and monitoring PIPs and performance coaching plansAdminister and evaluate engagement surveys to gather feedbackManage relationships with all external HR vendors including Paychex, BambooHR, benefits brokers, workers compensation and recruitersMonitor service levels, coordinate renewals and audits, and resolve issues as neededCoordinate documentation for staff work visas and liaise with legal counsel as requiredTrack visa timelines, extensions, and compliance with immigration processesServe as the first point of contact for all employee inquiries regarding HR, policy, benefits, and systemsMediate internal employee relations matters and escalate when necessaryMaintain confidentiality and professionalism when handling sensitive personnel issuesYear-end financial and operational updates and reconciliation across systemsRequired Skills/Abilities:Strong computer skills a must, intermediate in Excel and WordWell organized and able to prioritize and self-manage workloadStrong written and verbal communication skillsHave a professional approach, maintain confidentiality, and demonstrate discretion with sensitive informationEducation and Experience:Minimum college graduate with HR/Business Administration focusMinimum 5-7 years of HR experience, performing functions as outlined in the Job DescriptionMinimum 1 to 2 jobs with similar prior experiencePrior industry experience or experience in small to mid-size firm a plusExperience with BambooHR a plusExperience with Paychex Flex a plusSupervisory Responsibilities:None