Administrative Assistant to the Superintendent

Job Requirements ● At least 2 years of relevant experience preferred ● Associate degree preferred ● Citizenship, residency or work visa required ESSENTIAL DUTIES AND RESPONSIBILITIES: Candidate MUST be able to uphold the highest levels of confidentiality across all areas of responsibility. 1. Administrative support to the superintendent: a. Interact with board and community members, families/caregivers, legislators, and the media regarding school district and school board issues. b. Exercise independent judgment and bring issues to the immediate attention of the superintendent or administrative staff. c. School Board functions: maintain calendar, prepare meeting packets, agendas, and board reports, and ensure receipt of such by school board members in advance of meetings; ensure proper warning of all board meetings in accordance with public meeting law; assist in orienting new school board members to the school district; attend bi-monthly board meetings, either on-site or virtually, and prepare and post meeting minutes; maintain school board policy book. d. Human resource functions: all employee contract preparation, initiate and track teacher licensure, onboard new employees, process employee changes, and audit course credit and workshop participation, process requests for salary movement, monitor employment application process through SchoolSpring.com. e. Open enrollment: prepare employee materials, support the benefits department during annual initiative. f. Annual report: compile data, proofread, publish the annual report in advance of district annual meeting. g. Ensure federal and state compliance through quarterly, annual, and union reporting; coordinate elementary transfer program; track home school student numbers from Agency of Education. h. Process, organize, review criminal record checks per Agency of Education requirements. i. Screen substitute candidates, track training. 2. Clerical tasks and duties such as, but not limited to: a. Front office activities: greet visitors, answer phone, respond to routine questions, assist in planning of district-wide events. b. General office tasks and assignments: correspondence, minutes and reports, personnel files, prepare ads for publication filing, copying, faxing, sorting and distributing office mail. 3. Other duties as assigned. Benefits: ● Dental insurance ● Health insurance ● Life insurance ● Paid time off ● Retirement plan Position Type:Full-time Job Categories: Support Staff > Administrative Assistant Support Staff > Clerical Support Staff > Receptionist Support Staff > Secretary ----------------------------------------------------------------------------------------------- Job Requirements General Responsibilities/Expectations The requirements that follow are typical of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. To perform successfully in this role, the individual must be able to perform each of the four Essential Duties outlined above satisfactorily: Collaboration Skills: The ability to work in a collaborative team environment is essential to the employee’s successful job performance. Education and/or Experience: High school graduate or equivalent plus two years' related experience or training. Associate's degree in a related field is preferred. Language Skills: Ability to read and interpret documents; to develop and write routine and complex reports and correspondence; to communicate clearly and concisely both orally and written, with employees the school community and the general public. Math Skills: Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume; ability to apply concepts of basic algebra and geometry. Reasoning Skills: Ability to solve practical problems and deal with a variety of variables; ability to interpret instructions furnished in written, oral, diagram, or schedule form. Other Skills and Abilities: Must have strong communication, computer and interpersonal skills; ability to learn and utilize new technologies as systems develop or change; above average typing skills (at least 55 words per minute); ability to apply knowledge of current research and theory in specific field; ability to establish and maintain effective working relationships with students, staff and the school community; ability to perform all duties with awareness of school district requirements and school board policies. Physical Demands: The physical demands described are typical of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations as legally defined by the school district may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk and use fingers, tools or controls. The employee is occasionally required to stand and reach with arms or hands. Specific vision abilities required by this job include close vision. The employee must be able to transport materials and equipment from building to building for meetings. The employee must occasionally lift and/or move up to 50 pounds. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate and work is performed in an office environment. Equal Opportunity Employer Mill River Unified Union School District is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation. At least 2 year(s) of relevant experience preferred. Associate degree preferred. Citizenship, residency or work visa required Job Type: Full-time Pay: $40,000.00 - $65,000.00 per year Benefits: Dental insurance Health insurance Paid time off Work Location: In person