EXECUTIVE ASSISTANT

DescriptionDelta Industries, Inc. is a trusted regional construction materials supplier. Established in 1945, Delta Industries aims to provide a solid foundation for economic prosperity and quality of life through construction materials solutions.We need an experienced Executive Assistant to provide high-level administrative, operational, and facilities support to the company's President and other executives. This role plays a key part in maintaining executive efficiency, managing facilities, planning meetings, and ensuring documentation—including business insurance—is well-organized and accessible. The ideal candidate is proactive, discreet, highly organized, and familiar with the pace and culture of the construction or manufacturing industry.Key ResponsibilitiesExecutive SupportManage the President's schedule, calendar, communications, and travel arrangementsPrepare internal and external correspondence, reports, and executive presentationsAttend meetings with or on behalf of the President; document and track action itemsMaintain confidentiality on sensitive business and personnel mattersSupport additional company executive level functions as neededMeeting & Event PlanningPlan and coordinate internal leadership meetings, company events, offsite retreats, and board meetingsPrepare agendas, presentations, logistics, catering, and minutesManage communication and follow-ups related to executive and cross-departmental meetingsFacilities ManagementOversee day-to-day operations of corporate office facilitiesCoordinate with vendors for maintenance, office supplies, equipment, and space planningEnsure compliance with health, safety, and operational standardsInsurance & Documentation CoordinationMaintain organized records of business insurance policies, renewals, claims, and certificatesCoordinate with internal departments, brokers, and vendors on insurance-related documentationSupport timely preparation and tracking of COIs (Certificates of Insurance) and risk compliance documentsAdministrative & Project SupportCollaborate with department leaders on strategic projects and initiativesPrepare reports and dashboards related to operations or company KPIs as neededSupport internal communication initiatives and executive-level deliverablesLiaison RoleAct as a point of contact between the President and staff, customers, or vendorsRepresent the executive office with professionalism and accuracy in all interactionsMonitor and manage follow-up tasks or escalated issues on behalf of the PresidentRequirements3-5 years of experience in executive-level administrative or legal support rolesIndustry experience in concrete, construction, or manufacturing preferredStrong knowledge of Microsoft Office, cloud file systems, and collaboration tools (Intermediate Level Excel, Word, Powerpoint, Adobe Pro, Visio, Teleconferencing, etc.)Excellent communication, organization, and time-management skillsAbility to manage multiple projects and priorities with professionalism and discretionBachelor's degree or equivalent experience preferredDelta Industries, Inc. is an Equal Opportunity Employer.DisclaimerThis job description is intended to provide a general overview of the responsibilities and requirements for the position listed. It is not an exhaustive list of all duties that may be assigned to the role. The company reserves the right to modify or expand the responsibilities as necessary to meet business needs.J-18808-Ljbffr