Program Coordinator (Project Manager 2) – IT Modernization Project

Initial Posting Date: 10/08/2024 Application Deadline: 10/22/2024 Agency: Department of Justice Salary Range: $5,747 - $8,831 Position Type: Employee Position Title: Program Coordinator (Project Manager 2) – IT Modernization Project Job Description: The Oregon Department of Justice is seeking a driven, highly communicative individual with a background in coordinating and / or managing complex technology projects to join our team. In the role, you will partner with our Program Manager and Project Managers to manage the program governance, quality assurance, and communications and ensure they follow defined processes. If selected for this opportunity, you will ensure the effective governance, communications, and quality management for the implementation of information technologies that support the Program’s mission and goals through ongoing communication and consultation with customers, stakeholders, and managers. At this time, the position is Limited Duration through June 30, 2025. The current plan is to ask for continued funding into future biennia. If future funding is secured, the appointment may be extended or be made permanent. A rotational opportunity may be possible if the best candidate is internal, and a rotation won’t negatively impact the business. Apply today! In exchange, we'll ensure you are paid well and equitable to your peers, we'll make work-life balance attainable, and we'll show you the door to professional development and job satisfaction. You will find that we embrace inclusive and supportive work environments and respect the diverse perspectives, knowledge, and experiences of our coworkers and those seeking to join the organization. We strive to build an inclusive and performance-oriented workplace where all individuals are welcomed and appreciated, leading to increasingly higher levels of fulfillment and success. This position may be offered as full time remote within Oregon. Remote work for out-of-state candidates may also be possible, however, a number of factors must be considered; at this time, we are unable to accommodate remote work in all 50 states. REQUIRED ATTRIBUTES AND SPECIAL REQUIREMENTS Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage everyone who meets the basic requirements of the position to apply. If you have transferable experience, tell us about it! Five years of progressively responsible experience related to the class concept. OR Four years of progressively responsible experience related to the class concept AND an Oregon Project Management Associate Certification. OR Two years of progressively responsible experience related to the class concept AND a Bachelor’s degree in Business Administration, Management, Public Administration, or a closely related field. OR A Project Management Professional Certification awarded by the Project Management Institute. AND Finalists must pass a comprehensive employment reference check and fingerprint-based criminal background check. A driver history check will be included for positions requiring state vehicle driving privileges. Adverse findings will be evaluated to determine eligibility for the position. Work experience is based on a 40-hour work week. (Example: 20 hours a week for one year would equal six-months of work experience.) DESIRED SKILLS AND ATTRIBUTES This is our wish list. By no means do we expect you to check all of the boxes, however, we want to know what experiences you do bring to the table. Use this list as a guide as you prepare your application material. Enterprise level technology support processes and procedures. Project Management Professional (PMP) or Certified Associate in Project Management (CAPM). Effective presenter, able to speak in front of small to large sized groups. Effective communicator at all levels of an organization and with stakeholders. Coordinate program activities including change control board, communications management, status report management, risk management, quality management schedule management, and lessons learned. Experience in Microsoft Project or other similar scheduling tool. Experience in Azure DevOps or Jira. Desire and ability to learn and master new technical and business skills. Keen understanding of technology and project management. Proactive communication style, troubleshooting, listening, and problem solving. Ability to plan and perform assignments with minimal or no supervision. Team-oriented individual who promotes the positive aspects of even the most difficult tasks. Demonstrated commitment to valuing and promoting a culturally competent, diverse, and inclusive work environment. Familiarity with Agile practices or hybrid models of project management. APPLICATION PROCESS Diversity is a core value of the Oregon Department of Justice. We are working to build and maintain an inclusive and equitable work environment. Every employee expands our diversity by contributing to the range of ways to understand and communicate with one another, identify challenges, and work cooperatively. Follow the "Apply" link and complete the application online and all supplemental questions. Attach your resume. Attach your cover letter. ALL APPLICANTS: You will only have one opportunity to upload the required resume and cover letter. Drag and drop both resume and cover letter into Workday when prompted to upload your resume. If you are concerned that one or both requested documents didn't attach to your application, if you need an accommodation under the Americans with Disabilities Act (ADA), have questions, or need assistance with the application process, please contact doj.recruitment@doj.oregon.gov . Any materials emailed will be associated on your behalf if received before the posting deadline. CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login and apply via the Jobs Hub Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking "Apply", update your employee profile to reflect your Education, Skills, and Job History (including your current job). What You Will Do (in part) Develop and uses project controls to accurately communicate project status, issues and risks that will affect projects. In the case of risks and issues develops and implements mitigation strategies. Use project management methodology and project standards, coordinates complex projects from design to implementation in partnership with other Program Project Managers. Projects are often large in scope and may involve multiple state agencies and may involve coordinating large contracts. Coordinates project methodology with Program and Project Managers to be used that provides the best value to the customer and the business. Coordinate resource planning and utilization; activity definition, sequencing, and duration estimating; developing schedules and timelines; reporting progress; reporting status of deliverables and milestones; coordination of specified project resources, including technical staff, partners, agency customers, and contract personnel. Coordinate with other agency project managers to ensure project resources are effectively and efficiently used. Collaborate with Project Managers on business requirements, scope management, change control, issues logs, risk identification and management, quality assurance, and verification and validation of new systems. Monitor progress of work assignments against the project schedule and revise project schedules as necessary and required. Exercise effective project change control for any changes to project scope, schedule, and cost. Formally manage issues and risks throughout the project, which includes both mitigation and contingency planning. Evaluate project performance and deliverables to make certain project results meet the intended goal and objectives as specified in the Business Case, Project Charter, and Business Requirements. This includes meeting or exceeding stakeholder expectations and DOJ Information Services quality standards. Perform quality control oversight which includes schedule audits, baselines, and variances, deliverables review, quality checkpoints and quality gates. Prepare written documentation on various aspects of assigned projects and coordinates the editing, review, and finalizing of documents with other Program Team Members, Leadership, and stakeholders. Develop project status reports and maintains project master files, documenting progress throughout the course of the project. Promote a collaborative environment on the program and functions as a liaison between the Project and Program Teams. Support team members integrating and applying Agile or hybrid project models to ensure continuous improvement. Maintain knowledge of current and emerging technologies, project management practices, and innovations through training, professional journals and publications, contact with other IT and project management professionals, and self-initiated study. Interface with other state agencies and external organizations to share information and enhance DOJ’s image. Develop and maintain effective working relationships with other departments, divisions, and personnel. And more! WHAT'S IN IT FOR YOU Limited Duration, full-time employment in Salem, Oregon; fully remote (out of state possible). Opportunity to expand your technical and professional skills. Advancement opportunity within DOJ and the State of Oregon. Work where individual contribution matters and is recognized, where creativity and accomplishment are rewarded. Excellent medical, vision, and dental. Pension and retirement programs. Work/life balance to include 11 paid holidays a year, vacation, sick leave, personal business leave, and a competitive benefits package . Representation and support by the Service Employees International Union (SEIU). For more information about our benefits, you can learn here . Candidates from diverse backgrounds are encouraged to apply. The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age or disability, and is committed to workplace diversity. Oregon Department of Justice 1162 Court St NE Salem, OR 97301 DOJ.recruitment@doj.oregon.gov Phone: (503) 947-4328 Fax: (503) 373-0367