Accounting Specialist Atlas Coffee Importers

Atlas Coffee Importers (part of the Neumann Kaffee Gruppe) is looking for a detail-oriented accounting specialist to join our team in Edmonds, WA (hybrid option after 3-months of on-site training). If you're a finance person who perks up at words like "reconcile", "ACH", "verify", "update" and "vendor bills" and desire working in a collaborative office environment of caffeinated coffee professionals, you may be a good fit for our Accounting Specialist role below. Atlas offers a competitive benefits package, and salary commensurate with experience based on range listed. Applications will be reviewed on a rolling basis. Roles and Responsibilities Accounts Payable Review and act on all messages in the AP mailbox throughout each day Enter new vendor bills Reconcile vendor statements Contact vendors to request statements, credits and corrections Review every vendor account in accounting system weekly to confirm data accuracy Review AP aging report Download and confirm completeness of all coffee bill documents. Verify every coffee bill's payment instructions Ask Trading to do verbal verification of any new payment instructions Make list of proposed vendor payments each day Request or return loan funds as needed Update loan tracker and accounting system with all loan activity Create new payment templates in bank Set up vendor ACH and wire payments in the bank Send payment confirmations to vendors Record vendor payments in the accounting system Answer management questions and report requests Assist with financial audits Miscellaneous Issuing customer Credit Memos. Collaborating with sales representatives and resolving customer issues. Gathering customer credit documentation for new customer approval. Communicating with customers and sales team members regarding account statements, customer billing discrepancies and questions. Maintaining good relationships with customers to facilitate prompt payments and resolve disputes. Entering daily bank transactions and reconciling records, resolving discrepancies or issues related to accounts receivable. Reconcile the bank to the accounting system every day Review bank transactions on fraud hold (infrequent) Keep loan transactions updated in Excel tracker and in accounting system daily Enter customer wire, ACH, check and credit card payments into the accounting system Answer team questions about customer payment status Schedule customer ACH payments Set up daily customer ACH payment batch Follow up with customers about past due payments Respond to requests for credit references for our customers Contributing to special projects as needed, such as process improvements, ad hoc reporting requests, system implementations, or financial initiatives. Education & Qualification Associates degree in Accounting, Finance, or related field preferred or equivalent work experience. At least 2 years' experience in credit and collections, preferably in an office environment. Experience working with business-to-business customers highly desired. Skills and Knowledge Organized, driven, and self-motivated with sound judgment. Strong analytical skills and attention to detail. Ability to multi-task and handle frequent interruptions and shifting priorities. Excellent data-entry skills. Experience with Enterprise Accounting software. Proficiency in Microsoft Office, Excel, Word, Outlook. Strong customer service aptitude and understanding of customer service principles. Excellent communication skills, both written and verbal. Ability to use phone, email, and video conference technology to communicate with internal and external parties. Flexible, collaborative personality with a strong emphasis on cross-functional communication and responsiveness. Schedule Monday-Friday, ~8am-5pm. Location Edmonds, WA (hybrid option after 3-month training period) Reports to Accounting Manager Job Title Accounting Specialist Salary Range $50-60k Benefits 401(k), Health, Vision, and Dental Insurance, Commuter Benefits, hybrid work, and Paid Time Off J-18808-Ljbffr