Executive Assistant / Executive Business Partner

Dice is the leading career destination for tech experts at every stage of their careers. Our client, PROLIM Global Corporation, is seeking the following. Apply via Dice today!PROLIM Global Corporation () is hiring an Executive Assistant / Executive Business Partner for a leading global technology client.Title: Administrative - Executive Assistant IVLocation: Onsite; NY, onsite 4 days each week, Monday - ThursdayDuration: 6 Months - Possible extensionSummary:Seeking an experienced Executive Assistant to support a VP and a Director. The person in this role will need to be a masterful problem-solver and an organizational force given complex & heavy calendaring. This role requires the ability to anticipate issues before they arise, to proactively recommend creative solutions to problems, and to be flexible and adaptable to changing business needs. Additionally, the ideal candidate will have sound judgment, exceptional communication skills, and will be resourceful in building relationships across the larger ecosystem.This position is a full-time contract position at 40 hours per week, with possibility for overtime. This position is onsite 4 days a week, Monday - Thursday.Minimum Qualifications6+ years of relevant experience providing administrative support to 1 or more executives6+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives6+ years of relevant calendar management and expense report management experience for 1 or more executivesExperience prioritizing multiple projectsExperience with Microsoft Office and Google SuiteExecutive Assistant ResponsibilitiesCoordinate internal and external meetingsManage complex calendar set-up and movementPrepare expense reports and purchase requisitionsCollaborate and communicate closely with others in the executive’s office on developing, managing and maintaining operational processes and information flowCoordinate both domestic and international travel arrangementsOrganize strategic events and team all-hands meetingsBuild cross-functional relationships between departmentsPartner closely with team leaders and lead adminsCommunicate key organization and company updates to admins and cross-functional partnersPreferred QualificationsPrior or current experience supporting VPs at large scale tech companyPrior or current experience supporting an executive’s office with a team of other administrative partners and/or operations personnelConsistent track record of ensuring confidentiality and discretion in all partnershipsDemonstrates attention to detail, responsible, proactive, drives tasks to completionExperience of consistently working under your own initiative, seeking feedback and input whereappropriate while managing projects, multi-tasking, and changing direction quickly if neededExperience building and maintaining trust with leadership and partnersExperience collaborating and partnering closely with other administrative professionals and key cross functional partnersExperience building, managing and influencing cross-functional business stakeholder relationshipsExperience managing logistics across multiple teamsExperience driving strategic projectsBA/BS DegreeTypical Day-to-Day in the role Own the VP and Director’s calendars and operating rhythm -- staff meetings, off-sites, all-hands, and partner engagementsCoordinate travel, logistics, and senior external meetings end-to-endPartner with cross-functional EBPs to keep priorities moving across Product, Legal, Finance, and CommsServe as the connective tissue between leadership and the broader organization, with complete discretion on confidential mattersHow will performance be measured? The VP''s calendar reflects their true priorities from week one -- you ramp fast and take ownership earlyMeetings start prepared and end with clear owners and next stepsPartners and cross-functional teams feel responded to throughout your tenure, with no dropped threadsMust-Have Skills1 Judgment -- knowing what to escalate, what to handle, what to deprioritize2 Calendar mastery -- Google Calendar, time-zone fluency, meeting strategy3 Discretion -- bulletproof handling of confidential info4 Written communication -- clear, concise, professional under pressure5 Stakeholder management -- comfortable with senior execs, partners, and admins alike6 Composure under pressure -- last-minute changes, conflicting demand7 Proactivity -- anticipate needs before they''re asked8 Tooling fluency -- GChat, Gmail, Google Suite, Zoom, internal toolsNice-to-have Skills1 Prior big tech experience2 Project management instincts -- can hold a workstream end-to-end3 Comfort with data/reporting tools4 Experience supporting partnerships, BD, or sales orgs5 Multi-EA coordination6 Event planning experienceYears of overall experience required? 5-7 yearsDegrees/certifications required? BA or BSInterview Process How many rounds of interviews? 2 roundsTypes of Interviews Screening and FinalInterview Duration 30 Minutes via ZOOMTime to review resumes 48hrsApply now for immediate consideration.Send your updated resume and contact details to:About PROLIM CorporationPROLIM is a leading provider of end-to-end IT, PLM and Engineering Services and Solutions for Global 1000 companies. They understand business as much as technology and help their customers improve their profitability and efficiency by providing high value technology consulting, staffing, and project management outsourcing services.Their IT and PLM consulting offerings include; Advisory, PLM Software/Services, Program Management, Solution Architecture Training/Staffing, Cloud Solutions, Servers/Networking, Infrastructure, ERP Practices and QA Services. Engineering services include Data Translation, CAD/CAM/CAE, Process & Product Engineering, Prototyping, and Testing/Validation within a wide range of markets and industries.