AI/ML Student Assistant - Summer 2026 -EOSD

OverviewThe Georgia Tech Research Institute (GTRI) is the nonprofit, applied research division of the Georgia Institute of Technology (Georgia Tech). Founded in 1934 as the Engineering Experiment Station, GTRI has grown to more than 2,900 employees, supporting eight laboratories in over 20 locations around the country and performing more than $940 million of problem-solving research annually for government and industry. GTRI's renowned researchers combine science, engineering, economics, policy, and technical expertise to solve complex problems for the U.S. federal government, state, and industry.Georgia Tech's Mission and ValuesGeorgia Tech's Mission Is To Develop Leaders Who Advance Technology And Improve The Human Condition. The Institute Has Nine Key Values That Are Foundational To Everything We Do Students are our top priority. We strive for excellence. We thrive on diversity. We celebrate collaboration. We champion innovation. We safeguard freedom of inquiry and expression. We nurture the wellbeing of our community. We act ethically. We are responsible stewards.Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.Job DescriptionThe Electronics, Optics and Systems Division (EOSD) is searching for a Student Assistant to support GTRI's Deputy Director for Research for Summer 2026. As a Student Assistant supporting GTRI’s Deputy Director for Research in Atlanta, GA, your roles and responsibilities include but are not limited to:Data Repository Development & ManagementDesign and build a centralized repository for trip reports, meeting minutes, activity reports, and source dataDevelop standardized file naming conventions, folder structures, and metadata tagging systemsEnsure data integrity, version control, and backup procedures are maintainedMonitor repository performance and recommend improvements to data architectureData Integration & AutomationSupport automated ingestion of documents from multiple sources into the repositoryCreate scripts and workflows to extract, process, and categorize incoming documentsBuild and maintain automated reporting templates and dashboardsTest and troubleshoot automation systems to ensure accuracy and reliabilityAutomated Report GenerationDesign templates for recurring reports that pull data automatically from the repositoryGenerate periodic summaries of activities, engagements, stakeholder interactions, and key metricsCreate visualizations (charts, graphs, timelines) to enhance report clarity and impactEnsure automated reports are generated on schedule and distributed to appropriate audiencesStakeholder Engagement Planning & TrackingMaintain stakeholder database with contact information, interaction history, and engagement preferencesTrack all engagement activities, meeting schedules, and communication touchpointsDevelop stakeholder engagement calendars and outreach schedules to ensure consistent contactIdentify upcoming engagement opportunities and flag relationships requiring attentionMonitor engagement metrics and recommend strategies to strengthen stakeholder relationshipsBriefing Materials & Talking Points PreparationExtract relevant information from repository to prepare customized briefing documents for upcoming meetingsGenerate talking points highlighting previous interactions, key issues, opportunities, and action itemsCompile background research on stakeholder organizations, priorities, and recent developmentsCreate quick-reference materials and pre-meeting briefs for leadership with latest context and dataUpdate materials in real-time as new information becomes availableCommunication & DocumentationDraft timely communications to stakeholders including emails, updates, and follow-upsEnsure consistent, regular touchpoints with key customers and partners through communication calendarsDocument meeting outcomes, decisions, and action items in the repository immediately after engagementsSupport distribution of newsletters or stakeholder updatesTrack communication effectiveness and response rates to optimize outreachSystem Maintenance & AnalysisPerform regular audits of repository content for accuracy, completeness, and currencyUpdate documentation on data architecture, automated workflows, and standard processesTrain team members on repository usage and automated reporting toolsAnalyze engagement patterns to identify trends, gaps, and opportunitiesGenerate insights and executive summaries to inform strategic decision-makingOther duties as assigned to support data architecture and stakeholder engagement initiativesTop of FormBottom of FormRequired Minimum QualificationsStudent Assistant/Research AssistantPursuing a Bachelor’s degree in Computer Science, AI/ML, Data Science or Related FieldsMust be registered for at least 6 credit hours with your university during working semesters3.0 or higher GPAPreferred QualificationsTechnical Skills in Data Management & AutomationStrong Organizational & Information Management SkillsExcellent Communication SkillsAnalytical Thinking and Problem SolvingExperience with Team Projects or Customer-Facing RolesSelf StarterHours per Week10–20 hours per weekU.S. Citizenship RequirementsDue to our research contracts with the US federal government, candidates for this position are required to be US Citizens.Clearance Type RequiredCandidates must be able to obtain and maintain an active security clearance.Housing and RelocationHousing and relocation assistance are not available for this position.Equal Employment OpportunityThe Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (“USG”) and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual’s race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.USG Core Values StatementThe University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.