Executive Assistant

Company: R3 Roofing & ExteriorsLocation: Davenport, Iowa (Primary) | Virtual support for Des Moines marketJob Type: Full-TimeSchedule: Monday–Friday | Standard Business HoursCore Values: Loyalty Accountability Community Start Date: Flexible Work Authorization: Must be authorized to work in the U.S. Compensation: $49k-$58k/annually DOE Benefits: PTO/Sick/Vacation BenefitsAbout UsR3 Roofing & Exteriors is a family-owned company built on the values of Loyalty, Accountability, and Community. As our commercial division continues to grow, we are continuing to strengthen the operational infrastructure that supports our sales, project management, and leadership teams.We are looking for a highly organized, professional, and proactive Executive Assistant to become an essential part of our growing commercial operations team.Position OverviewThe Executive Assistant will provide high-level administrative and operational support to our Commercial Sales and Operations teams. This individual will play a critical role in coordinating projects, managing documentation, assisting with procurement and billing processes, and helping maintain efficient workflows across departments.This position requires someone who thrives in a fast-paced environment, communicates professionally, pays close attention to detail, and can confidently manage multiple priorities at once.Over time, this role has strong potential for growth into broader operational and leadership support responsibilities.Key ResponsibilitiesExecutive & Operational SupportProvide executive-level administrative support to Commercial Sales and Operations leadershipManage calendars, schedules, meetings, deadlines, and internal coordinationServe as a central point of communication between internal teams, vendors, clients, and subcontractorsAssist in developing and maintaining organized workflows, systems, and operational processesSupport multiple team members in a fast-paced office environmentDocumentation & File ManagementOrganize, review, and maintain contracts, proposals, submittals, and project documentationInterpret and work with contractual and legal terminology to ensure accuracy and complianceMaintain structured digital and physical filing systemsEnsure proper documentation retention and organization standards are followedProcurement & Billing SupportAssist with purchasing, vendor communication, and material procurement processesSupport billing, invoicing, and project financial trackingWork closely with accounting and operations teams to ensure timely and accurate processingTrack project-related documentation and support reporting needsResearch & Problem SolvingConduct research related to vendors, materials, payment terms, and project logisticsProactively identify and help resolve operational or administrative issuesAssist leadership with organization of information to support decision-makingHelp keep projects and internal operations moving efficientlyWhat We’re Looking ForStrong organizational skills with exceptional attention to detailAbility to read, interpret, and manage contracts and business documentationExperience with procurement, purchasing, billing, invoicing, or administrative coordinationStrong written and verbal communication skillsAbility to manage multiple priorities independentlyProblem-solving mindset with strong critical thinking abilitiesBasic accounting knowledge and comfort working with financial informationProficiency in Microsoft Office and standard business software systemsProfessional demeanor with the ability to maintain confidentialityPreferred Experience (Not Required)Executive Assistant or Administrative Support experienceExperience in construction, commercial operations, project coordination, legal support, or contract administrationExperience supporting sales, operations, or project management teamsWork EnvironmentIn-office position based in Davenport, IowaProvides virtual support for the Des Moines, Iowa marketOccasional site visits may be requiredWhy Join R3 Roofing & Exteriors?At R3 Roofing & Exteriors, you’re not just stepping into a job—you’re becoming part of a growing company that values hard work, loyalty, and teamwork. This is an opportunity to join a high-impact role with long-term growth potential within our commercial division.Employment ContingencyAll offers of employment are contingent upon the successful completion of a background check.