Administrative Intern

ColonialWebb is seeking a positive, proactive, and customer focused administrative intern to join our Chesapeake office for Summer 2026. As our Service Administrator Intern, you will support field personnel, management, and service coordinators with billing, service quotes, dispatching, invoices, payroll, contract compliance, and providing excellent customer service to internal and external customers.Who we areAt ColonialWebb, we are deeply committed to our people, our culture, and the continued growth of our business. As a full-service MEP (Mechanical, Electrical, and Plumbing) contractor, we pride ourselves on the quality and expertise of our teams, who work across a diverse range of specialties, including New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing. For over 50 years, we've been dedicated to delivering comprehensive solutions and unmatched service to our commercial customers, earning a reputation as a trusted contractor in the industry.What we will offer youMarket, competitive wages based on experience401(k) plan with a generous company matchExcellent Medical, vision, and Rx drug insuranceCompany sponsored wellness programEmployee Assistance ProgramEmployee referral incentivesDiscounts at major automotive, computer, and cell phone companiesWhat you will doDeliver excellent customer service to internal and external customersRespond to internal and external customer telephone inquiries, direct calls, and emailsSort, separate, and file documentation relating to customers and jobsMaintain, organize, and mail documentation for various contracts, projects, and invoicesAssist internal and external customers with obtaining work orders and assigning work orders, as neededOrder, track status, and maintain accurate documentation of parts requested by field personnelAssist with service quotes, proposals, and presentations, as neededAssist in sales activities to ensure they align with company practices by learning effective time management skillsSupport the GM in the development of objectives and strategies for business developmentAssist in developing sales strategies and tactics in collaboration with the Sales ManagerWhat we are looking forStrong customer service skills and phone presencePositive, can-do attitude and professional demeanorTechnological proficiency with Microsoft Office (Excel and Outlook), Internet navigation, and database softwareStrong verbal and written communication skillsBachelor's degree in business related field (preferred, not required)Ability to enter data with attention to detail, accuracy, and speedAbility to work without direct supervisionAbility to interact with vendors and provide assistance to other departmentsEOE M/W/Disability/VetsTo start your application, select "Manual entry" if you do not want to upload a resume. If you have a Word version of your resume, select "Upload Resume", upload it and it will parse your information into the application.For technical assistance with your application, contact our support team at 1-877-252-2168.We are an equal opportunity employer. Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply.If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English – Spanish – Arabic – ChineseJ-18808-Ljbffr