Office Support III-305969

The United States Department of State, Bureau of Political-Military Affairs, Office of the Directorate of Defense Trade Controls (PM-DDTC) is responsible for the regulation of defense trade through the Arms Export Control Act (AECA) and its implementing regulations, the International Traffic in Arms Regulations (ITAR). DDTC regulates temporary and permanent exports and the temporary import of defense articles, defense services, and technical data involving items on the United States Munitions List (USML). DDTC regulates the brokering of defense articles, defense services, and technical data. DDTC maintains the registration of manufacturers, exporters and brokers and issues export authorizations. DDTC administers the commodity jurisdiction process, a formal USG decision process to determine which specific items are controlled by the USML or by the Department of Commerce's Export Administration Regulations. DDTC ensures compliance with the ITAR and AECA through its support of criminal enforcement actions undertaken by the Department of Justice, civil enforcement actions initiated in-house, disclosure program through which companies are encouraged to report violations they have discovered, and pre- and post-license checks to confirm that goods are being shipped as authorized by the export license.Duties:Performs the duties of an Office Support I & II to include the following duties:Receives requests and prepares travel ordersPrepares vouchers upon travel completion. responds to meeting requests and maintains schedule for assigned personnelResponsible for final preparation and submission of Congressional Notifications to the Bureau Staff Assistants for routing to the H BureauPrepares and tracks front office taskers for submission to front officePrepares briefing book and travel dossiers for Office Directors and abovePrepares and tracks 60-day reports for weekly meeting attended by Directorate managementMaintains metrics for processing timelines and case adjudicationMaintains a schedule of appointments for a senior management or officeMonitors e-mail and telephones of manager(s) or office membersProvides assistance to the DDTC Outreach Coordinator by maintaining speaker's matrix and requests for speakersWorking knowledge of DDTC's internal software applications and basic knowledge of International Traffic in Arms Regulations (ITAR)Proficient user with Microsoft Office Suite programs including Word, PowerPoint, Excel and AccessOrganize and schedule conferences/brown bags for internal and external attendeesAble to operate all office equipment including but not limited to: telephones, copy machines, fax machines, scanners, printers, and computersPossess knowledge of the Department records retirement and disposition procedures and guidelinesPerforms related archiving duties that pertain to the preparation, retention and retrieval of filesHandles correspondence from various sources Ensures all mail is open, logged, and distributed to the appropriate office/individualRequirementsBachelor's Degree or combination of post- high school education and experience with a minimum of five (5) years of relevant experienceState Department experience preferredThe incumbent must have a minimum Secret security clearance