Administrative Fleet Assistant

Job Title This is a responsible position requiring above average clerical skills, including typing, filing, and general office skills. This position also requires strong written and oral communication skills and an independent, self-initiated work style.Examples Of Duties Duties include: Abide by the "Law Enforcement Code of Ethics." Receive telephone calls and visitors as required. Type all correspondence, memoranda, and reports. Compile information for Personnel Action Forms in a timely manner to include changes involving an employee's status (transfers, promotions, and incentive pay). Ensure all memorandums, internal, and external correspondence are formatted correctly within the guidelines of Operational Directives. Perform general secretarial duties including but not limited to typing, filing, answering phones, and maintaining a calendar of activities for Fleet Services. Assist Fleet Executive Assistant with maintaining all files and records for the Fleet Division. Schedule and facilitate annual fire extinguisher inspections and biannual speedometer calibrations for all patrol vehicles. Prepare outgoing mail, receive, and distribute all incoming mail. Order, maintain, and issue office supplies as necessary. Enter and remove employees WEX fuel system and notify County to add or delete. Monitor expiration and schedule required ASE and EVT training for technicians. Notify Assistant Fleet Director of vehicle recalls and enter recall notices into Fleet database. Assist with entering purchase requisitions. Assist with maintaining and correcting data in the Fleet software programs. Assist with creating and closing work orders. Assist with receiving new vehicles, inspect for damages, proper equipment, VIN verification and matching paperwork. Perform other related duties as assigned, including modified schedule or temporary reassignment during declared emergencies or activations, as determined by the Sheriff.Typical Qualifications Job prerequisites include: High School diploma or GED. Five years' experience in general office skills. Proficient knowledge of Microsoft Word, Excel, and PowerPoint. Ability to follow instructions with minimal supervision. Ability to work harmoniously with the public and office personnel, other law enforcement agencies and other government entities. Ability to handle confidential matters without compromising confidentiality. Ability to act independently and always use good judgment. Ability to regulate time, judging priorities in workload, considering importance of individual tasks and the urgency of each. Possession of a valid Florida driver's license.Supplemental Information Working conditions include: Normal office environment. Frequent interruptions. May be subject to verbal abuse. Normal office hours but may be required to work overtime. Physical and dexterity requirements. Work involves some physical effort, i.e., some standing and walking, or frequent light lifting (5-10 pounds); manipulative skills and dexterity in the use of fingers, limbs, or body in the operation of office equipment. Tasks may involve extended periods of time at a keyboard. Must be able to follow instructions. This job risks exposure to office related dust, fumes, and odors. This job requires normal visual acuity and field of vision, hearing and speaking.The Office of the Sheriff is an Equal Opportunity Employer. ADA requires the Office of the Sheriff to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations. Nothing in this job description prevents management from assigning different or additional duties or modifying the job description at any time. Veterans' Preference. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for career Service vacancies and are encouraged to apply. Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the close of the vacancy announcement.