Automotive Contracts & DMV Clerk

Job Requisition: Automotive Billing ClerkLocation: Sonoma County, CADepartment: Accounting / AdministrationReports To: Office Manager / ControllerEmployment Type: Full-TimePosition SummaryWe are seeking a detail-oriented and organized Billing Clerk to join our automotive team in Sonoma County. This role is responsible for processing vehicle deals, ensuring accurate billing, and supporting the accounting department with timely and compliant documentation. The ideal candidate has experience in automotive dealership operations and thrives in a fast-paced environment.Key ResponsibilitiesProcess and post all new and used vehicle deals accurately and in a timely mannerVerify deal paperwork for completeness and compliance with dealership and state requirementsPrepare and submit billing to lenders, customers, and internal departmentsReconcile deal schedules and resolve discrepanciesMaintain accurate records of contracts, invoices, and related documentationCommunicate with sales, finance, and accounting teams to ensure deal accuracyAssist with month-end closing processesEnsure compliance with California DMV and automotive regulatory requirementsSupport audits by maintaining organized and accessible recordsQualifications2+ years of automotive billing or dealership accounting experience requiredFamiliarity with dealership management systems preferredStrong understanding of automotive deal structure (retail, lease, wholesale)Knowledge of California DMV documentation and processesHigh attention to detail and accuracyStrong organizational and time-management skillsProficiency in Microsoft Office (Excel, Outlook)Ability to work independently and collaborativelyCompensation & BenefitsCompetitive hourly pay: $28–$30/hour (based on experience and location within Sonoma County)Medical, dental, and vision insurance401(k) Paid time off and holidaysOpportunities for growth within the organizationWork EnvironmentFast-paced dealership office settingRegular interaction with sales and finance departmentsStandard business hours with occasional overtime during month-endPreferred AttributesStrong problem-solving mindsetAbility to handle sensitive financial information with confidentiality