Shipping/RMA (Returned Materials Authorization) Coordinator

At IEM, we’re not just building innovative electrical distribution systems, we’re shaping the future. IEM is dedicated to delivering world-class solutions for complex power needs. After 75 years, we continue to push the boundaries of what’s possible. Whether you’re an experienced professional or just starting out, you’ll have the opportunity to contribute, grow, and make a lasting impact on industries that power the world’s most dynamic markets.IEM is seeking a detail-oriented and results-driven RMA (Returned Materials Authorization) Coordinator to oversee and streamline our returns process within a fast-paced manufacturing environment. This role plays a critical part in ensuring returned materials are processed efficiently, accurately, and in alignment with company standards. The ideal candidate brings hands-on warehouse experience, strong cross-functional communication skills, and a proactive approach to problem-solving. A valid forklift certification is required.Please note: This position requires 100% in-office presence in our Fremont, CA office and does not offer remote work. Key ResponsibilitiesProcessing and following up on any open RMA ordersWorking closely with internal departments such as production, purchasing, warehouse, shipping, and accounting to close RMA ordersManually load or unload RMA orders from pallets, skids, or other lifting devicesProcess changes in ERP system (INFOR)Confirm quality checks and documentation have been completedCommunicate with vendors on returning items for replacement or receiving credit notesFollow existing RMA processes and protocols; looking for improvements to current processesAssist in all aspects of the purchase process, including maintaining a network of reliable suppliers, cost analysis, sourcing, quotations, timely order placement, monitoring of order delivery timelines, and resolving any discrepancies or delivery issues;Immediate notification to all stakeholders of any potential delay of materialsMaintain accurate files in regards to pricing, order confirmations, and other vendor related issuesThe candidate will be expected to perform additional duties as assigned to support the team and organization QualificationsHigh school graduate with some technical post secondary training or experience preferredMinimum of 2+ years working in Warehouse/ShippingPrevious RMA experience in Manufacturing preferredOne year of forklift experience combined with a valid forklift certification preferredStrong communication, time management, organizational and problem-solving skillsDemonstrated career ambition with a track record of growth and increasing responsibility; highly promotable with the potential to take on broader leadership roles within a fast-paced, high-growth organization Access to reliable vehicle as traveling from buildings may be requiredAble to handle heavy lifting (up to 50lbs)Able to travel and work at all IEM sitesCompensation actually offered for this role will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.[Comp Range: 24.00/hr - 33.65/hr]Why Join IEMAt IEM, you’ll join a team that powers some of the world’s most ambitious projects. We’re engineers, makers, and problem-solvers who thrive on tackling complex challenges and delivering solutions that keep industries moving forward. If you’re driven, collaborative, and ready to make an impact, we’d love to hear from you. Your creativity and passion can help us achieve great things—come be part of the journey.Learn more about IEM at https://www.iemfg.comWe offer comprehensive and competitive benefits package designed to support our employees' well-being, growth, and long-term success. View a snapshot of our benefits at https://www.iemfg.com/careersRecruiting ScamsBeware of recruiting scams. IEM never charges candidates fees, and all recruiter emails come from an @iemfg.com address. If you suspect fraudulent activity, do not share personal information and report it to us at iemfg.com/contactNon-Discrimination StatementIEM does not discriminate against any applicant based on any characteristic protected by law.PrivacyInformation collected and processed as part of your IEM Careers profile, and any job applications you choose to submit is subject to IEM's Workforce Member Privacy Policy.