Facilities Operations Specialist

Job Description Benefits:Childcare Benefits401(k)401(k) matchingCompany partiesCompetitive salaryDental insuranceFree food & snacksHealth insuranceOpportunity for advancementPaid time offTraining & developmentTuition assistanceVision insuranceWellness resourcesLocation: Deerfield Beach, FLSchedule: Full-Time | Onsite | Monday-FridaySalary:$55,000 -$65,000Job OverviewThe Learning Experience is seeking a highly organized Facilities Operations Specialist to support facilities operations across a portfolio of corporately owned childcare centers nationwide. This role is responsible for managing facility service requests, coordinating vendors, overseeing preventative maintenance programs, and ensuring compliance with operational and safety requirements.The ideal candidate is a proactive problem solver with experience in facilities management, vendor coordination, maintenance operations, or property management. This position plays a critical role in supporting safe, compliant, and well-maintained environments for children, families, and employees.Key ResponsibilitiesFacilities Operations and Service ManagementManage facility service requests through the Corrigo CMMS platform, ensuring timely response and resolutionMonitor daily work orders and coordinate service delivery across multiple childcare centersPrioritize maintenance requests and dispatch internal resources or third-party vendors as neededMaintain accurate records of service history, repairs, inspections, and maintenance activitiesVendor Management and CoordinationSource, onboard, and manage service providers, contractors, and vendorsMaintain vendor documentation including insurance certificates, licensing, W-9 forms, and service agreementsMonitor vendor performance, service quality, and response timesNegotiate pricing and service agreements to maximize operational efficiency and cost savingsPreventative Maintenance and ComplianceCoordinate preventative maintenance programs across assigned locationsSchedule and track required inspections, including fire safety, alarm systems, and other regulatory requirementsMaintain compliance documentation and support audit readiness effortsEnsure facilities meet company standards, safety requirements, and operational expectationsCenter Openings and Special ProjectsSupport childcare center openings, transitions, renovations, and closuresCoordinate vendors, inspections, equipment deliveries, and project-related logisticsPartner with center leadership and internal departments to ensure project timelines are metAdministrative and Financial SupportReview vendor invoices for accuracy and assist with payment processingTrack maintenance expenses and support budget management effortsProvide administrative and reception support as neededQualifications2+ years of experience in facilities operations, facilities coordination, maintenance administration, property management, or related fieldExperience supporting multiple locations or service providers preferredFamiliarity with CMMS, facilities management, or work order systems; Corrigo experience strongly preferredExperience managing vendors, contracts, and compliance documentationStrong organizational, communication, and problem-solving skillsAbility to prioritize multiple projects and deadlines in a fast-paced environmentProficiency with Microsoft Office, including Excel and OutlookProfessional phone and customer service skillsExperience in childcare, education, hospitality, retail, healthcare, or multi-site environments is a plusWhy Join The Learning ExperienceOpportunity to support a growing national organizationCollaborative and team-oriented environmentExposure to facilities operations, vendor management, and compliance initiativesProfessional growth and advancement opportunitiesMission-driven organization dedicated to providing exceptional learning environments for children