Project Coordinator, Office Operations

POSITION OBJECTIVE: Provide office operations administrative and project support. Including coordinating internal meetings and events, managing vendor relationships, maintaining operational documentation and training protocols, and providing comprehensive support to staff, visitors and management.REPORTS TO: Director, Office OperationsLOCATION: Washington, DC; Eligible to earn 2 telework days/weekSALARY: $55,000 - $65,000 annuallyDUTIES AND RESPONSIBILITIES:Serve as main point of contact for office-related requests from staffServe as main point of contact for building operations and in-office catering needs, including but not limited to, Boston Properties Portal, Collins Interiors, Grub Hub and other vendors and suppliers as necessaryMaintain & update manuals for the Office Operations Team, including, but not limited to, the Front Desk Guide, General Office Procedures, Internal Meetings Booking Policy, Conference Pantry Policy, AFBF Conference Calendar Process and Procedures Guide and Conference Room Operations Guide ResearchSet up vendor meetings for Director, Office Operations. Collaborate with Office Services Coordinator to manage and setup meetings. Monitor the AFBF Meetings Inbox: Receive, reserve and file all meeting requests. Follow up with program staff as needed. Research, coordinate and prepare meeting contracts for review and approval by managerServe as main point of contact for Egencia Travel management tool and proceduresTrain and onboard new administrative assistants on front desk operations, conference room management, travel procedures, and office protocols. Manage logistics and provide on-site coordination and support for AFBF Board Meetings and internal meetings as directed, including meetings and visits with state Farm Bureaus and other outside parties. Process and code vendor invoices using Beanworks Accounts Payable softwareConduct general research and analysis of topics related to office operations, internal meetings and other applicable topicsProvide relief and back-up assistance to the front desk on a rotating schedule with other support staffProvide back-up support to the Office Services CoordinatorProvide on-site assistance at the AFBF ConventionOther duties as assignedRELATIONSHIPS:Work daily with all AFBF staff. Communicate and collaborate with state staff and outside vendors as needed.EDUCATION OR TRAINING REQUIRED: Associates degree or equivalent experienceEXPERIENCE AND SKILLS REQUIRED:Minimum two years of experience in a professional environmentProficient with Microsoft Office and other office software Detail oriented and organized; task oriented with a "can-do" attitudeSelf-directed, takes initiativeAbility to collaborate with staff from all departments to accomplish tasksBasic understanding of AV equipment in conference roomsExperience with meeting and event logisticsPREFERRED EDUCATION/EXPERIENCE/TRAINING/SKILLS: Farm Bureau work experience a plusProficient with Egencia Travel management software (other travel software such as Concur is acceptable)Experience with database programsOTHER REQUIREMENTS: Ability to work occasional overtime on a project need basisAbility to travel 2 to 4 times a yearTO APPLY: Please submit a resume and cover letter.