Proposal Operations Coordinator

Proposal Operations CoordinatorAleut Federal is seeking a highly organized and detail-oriented Proposal Coordinator to support the Proposal Center and Growth Team. This role is responsible for formatting, document setup, template management, and rapid-turn capability statement development in support of federal growth initiatives. The coordinator plays a critical operational role in preparing polished, compliant, and visually consistent materials that strengthen Aleut's professional presentation across proposals and business development efforts.The ideal candidate is responsive, fast-moving, approachable, and meticulous someone who takes pride in producing clean, accurate, and well-structured documents under tight deadlines.Key ResponsibilitiesFormat and structure proposal documents in accordance with RFP instructions and brand standardsSet up proposal shells, templates, compliance matrices, and standardized response frameworksSet up and maintain SharePoint filesMaintain formatting consistency across volumes, resumes, past performance write-ups, and supporting materialsUpdate and maintain master templates and style guidesMaintain a centralized repository of current, approved capability statementsSupport final production efforts including formatting clean-up, table of contents updates, and PDF preparationPrepare graphics placeholders and coordinate layout consistencyConduct detailed formatting and compliance checks prior to submissionAssist with upload and submission logistics when requiredTrack proposal schedules and milestone deadlinesSupport internal review sessions with organized documentationMaintain document naming conventions and file structuresContribute to continuous improvement of workflow efficiencyMake use of AI for productivity gainsQualificationsRequiredBachelor's degree or equivalent experience1–3 years of experience in project coordination, administrative support, proposal support, or document productionAdvanced proficiency in Microsoft Word (styles, formatting, templates, section breaks, headers/footers, automated tables)Strong attention to detail and document qualityAbility to manage multiple deadlines in a fast-paced environmentPreferredExperience supporting federal proposals or government contracting environmentsFamiliarity with SharePoint or collaboration platformsBasic understanding of proposal lifecycle processesWillingness to obtain APMP certificationLocation: Hybrid - Arlington or Reston, VAClosing Date: This position will be posted until filled.Benefits: Aleut offers the following benefits to eligible employees:Health insuranceDental/Vision insurancePaid Time OffShort- and Long-Term DisabilityLife insurance401k and matchAleut Federal, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or genetics. In addition to federal law requirements, AF complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. AF expressly prohibits any form of workplace harassment based on race, color, sex, religion, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.