Administrative Assistant to the Physical Plant

Position Information Job Title Administrative Assistant to the Physical Plant Department LEVL - Physical Plant Employment Status FT Full-Time Full Time/Part Time Full Time Benefits Yes Months per Year 12 Job Description South Plains College Job Description Job Title: Departmental Administrative Assistant Department: Physical Plant Reports To: Director of Physical Plant FLSA Status: Non-Exempt Prepared By: Human Resources Prepared Date Approved By Approved Date SUMMARY Schedules appointments, gives information to callers, takes dictation, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. This is a 40 hour per week, 52 weeks position. LOCATION Levelland Campus ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer. Composes and types routine correspondence. Organizes and maintains file system, and files correspondence and other records. Answers and screens Director of Physical Plant telephone calls, and arranges conference calls. Coordinates Director of Physical Plant schedule and makes appointments. Greets scheduled visitors and conducts to appropriate area or person. Arranges and coordinates travel schedules and reservations. Enters and maintains work orders for Physical Plant. Daily manages and reviews timeclock information for Physical Plant Employees. Makes copies of correspondence or other printed materials. Prepares outgoing mail and correspondence, including e-mail and faxes. Orders and maintains supplies, and arranges for equipment maintenance. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Associate's degree (A. A.) or equivalent from two-year College or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience. Proficiency with Microsoft Word required. Strong familiarity with other Microsoft Office applications is a plus. LANGUAGE SKILLS Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to students, faculty, and other employees of the college. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and peripheral vision. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Qualifications Valid Texas Drivers License High School Diploma/ College Diploma preferred 2 years Administrative Assistant Experience Posting Detail Information Posting Number S6472019-P Number of Vacancies 1 Desired Start Date 06/01/2026 Position End Date (if temporary) Open Date Application Review Date 05/29/2026 Open Until Filled Special Instructions Summary Quick Link for Internal Postings https://southplainscollege.peopleadmin.com/postings/4574 Supplemental Questions