Project and Information management assistant

Job DescriptionAbout the RoleWe provide meaningful careers that connect people with purpose. We are united by a common purpose of providing the best and safest care; and by our shared values of Care, Truth, Participation, Compassion and Dignity. Netcare invites you to be part of our journey. The Administrative Assistant to the Project Configuration provides essential administrative, coordination, and documentation support to ensure efficient configuration management processes across projects and the Property Division. This role is responsible for maintaining accurate records, supporting change control procedures, and facilitating communication between Netcare Property Division and project stakeholders. KEY WORK OUTPUT AND ACCOUNTABILITIES DISRUPTIVE INNOVATION Administrative SupportResponsibilitiesData PacksPOPIAData & Information ManagementArchivingProcess SupportContinuous improvement & innovationTRANSFORMATION OF OUR SOCIETY Transformation StrategyThe Netcare Way Netcare is committed to providing quality care. Our basic service standard holds us accountable for the below seven behaviours which you will be accountable to uphold:Join the team committed to providing the best and safest health and care.Schedule and mediate Data Pack Handovers, Electrical Review and Plan Review meetings, and track action items on all meeting sessions with the relevant professional team to evaluate the information received.Follow up on outstanding project tasks and deliverablesProvide day-to-day administrative support to the Projects Process ConfigurationTrack projects Construction stages to ensure that project handover documentation is received timeously.Provide exception reports to the PSU Manager for presentation at the project portfolio meeting and property steercom.Support the Project Hand Over Committee and minutesReceive, Index, Maintain and organize project documentation, records, aligned with data pack and all other related to DivisionEnsure proper version control and document management processes are followedMonitor and control the receipt of project related documentation in accordance with the requirements as defined per project stage. Flag any late receipt of documentation to the relevant stakeholders.Ensure appropriate reporting is in place to highlight areas of non-conformance .Review & ensure accuracy and completeness of project configuration dataAttend POPIA working group meetings to ensure divisional complianceMaintain Divisional Key Controls per subdivisionCreate Quarterly ReportsCollate Agreement Template for Annual Legal ReviewStrict Control and maintenance of databases, registers, and tracking systems via SharePointGenerate Document numbers for divisional and engineering policies and procedures to be publishedReview and coordinate publishing via SharePoint, and share with external stakeholders via TeamsGenerate reports on Projects data packsReceive, Index, Maintain and organize all Project Statutory Records from all engineering disciplines (historical & Current)Assist in the preparation, review, publishing and distribution to relevant stakeholdersMaintain document management of both hard and soft copy documentation for the Property divisionFollow and implement the divisional discipline and category classificationMaintain tracking and guide off site Archiving aligned with Corporate Retention ScheduleEncourage digital data stored on Divisional Drive to be centralisedAssist in implementing configuration management processes and proceduresSupport audits and compliance checksCapacity to guide change initiatives that contribute to business continuityCapacity to recognise development areas on projects processesSupport communication of configuration updates and changesDevelop and improve the tools, models and processes used to manage Netcare’s energy data and agreements.Support Netcare’s readiness for an evolving South African energy market (including the South African Wholesale Energy Market, SAWEM).Ensure achievement of transformation goals as set out by the Transformation CommitteeAt Netcare, our core value is care .We care about the dignity of our patients and all members of the Netcare family.We care about the participation of our people and our healthcare partners in everything that we do.We care about the truth in all our actions.We listen with empathy and respond with acts of compassion in all interactions with our patients and their families.Respect - I always greet everyone to show my respect.Identity - I always wear my name badge to show my identity.Dignity - I always treat others with consideration and humility to uphold dignityCare - I always act in the best interest of Netcare and others to show I careCompassion - I always listen with empathy and respond with kind action to show my compassionAppreciation - I always say thank you to show my appreciation.Diversity - I always embrace diversity to strengthen inclusivity and belonging.