Church Administrator

Job Description: Church Office Administrator Grace United Methodist Church Position: Church Administrator Location: Grace United Methodist Church Reports to: Pastor/SPRC Status: Full-time Salary: $45-50K depending on experience, additional healthcare-specific stipend provided Position Summary: Grace United Methodist Church is seeking a dedicated and detail-oriented Church Office Administrator to manage the administrative functions of the church and support our mission of Growing in Christ through Grace, Faith, Love and Service. The Church Office Administrator will perform a variety of administrative tasks as well as coordinate with various committees to maintain the spiritual, physical and financial health of the church. Key Responsibilities: Administrative Support: Serve as the first point of contact for church members, visitors, and the community. Serve as a direct support for the Pastor and Director of Family Ministries Manage the church office, including answering phones, responding to emails, and greeting visitors. Maintain and organize church records, including membership files, attendance logs, and other documentation. Prepare and distribute church communications, such as newsletters, email blasts, and other various announcements. Schedule meetings, coordinate events, and manage church calendars. Assist with the preparation of worship services, including coordinating with clergy and volunteers. Coordinate evangelistic communication, including social media and website. Financial Management: Work closely with the finance team to manage church finances, including budgeting, and financial reporting. Process contributions and donations, ensuring accurate record-keeping and acknowledgment. Assist finance team in preparing financial statements and reports for church leadership. Support the finance team with annual audits and other financial compliance requirements. Facilities Management: Collaborate with the trustees to oversee maintenance and repair of church facilities and grounds. Serve as the primary contact for all facility use inquiries. Assist in developing and implementing a maintenance schedule for church property and equipment. Coordinate with service providers and contractors for repairs, renovations, and janitorial services. Ensure that the church is in compliance with safety regulations and standards. Coordinate and ensure security measures, including WindDX program for doors General Responsibilities: Participate in staff meetings and contribute to the overall mission and vision of the church. Assist with special projects and initiatives as needed. Foster a welcoming and inclusive environment for all church members and guests. Uphold the values and mission of Grace United Methodist Church in all interactions and responsibilities. Qualifications: Previous experience in an administrative role, preferably in a church or nonprofit setting. Strong organizational and multitasking skills, with the ability to prioritize tasks effectively. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and church management software (e.g., Constant Contact, Servant Keeper) is a plus. Knowledge of financial management and bookkeeping practices preferred. A strong commitment to the mission and values of Grace United Methodist Church. Ability to work collaboratively with staff, volunteers, and church members. Working Conditions: Hours 8-4 or 9-5 Monday through Friday Flexible hours may be required for events, meetings, and services. May involve lifting and moving items related to church functions and events. Application Process:Interested candidates are invited to submit a resume and cover letter detailing their qualifications and experience to graceofficeemail.com by Friday, September 6, 2024. Grace United Methodist Church is an equal opportunity employer and encourages applications from individuals of all backgrounds and experiences. Job Type: Full-time Pay: $45,000.00 - $50,000.00 per year Benefits: Paid time off Schedule: 8 hour shift Monday to Friday Weekends as needed Experience: Microsoft Office: 1 year (Preferred) Administrative experience: 1 year (Preferred) Ability to Commute: Millsboro, DE 19966 (Required) Work Location: In person