Purchasing Assistant

Position SummaryWe are seeking a detail-oriented and proactive Purchasing Clerk to support our procurement operations in a fast-paced, high-growth environment. This role plays a critical part in ensuring the timely and accurate acquisition of materials, particularly within a dynamic market impacted by supply fluctuations in hardware and components.The Purchasing Clerk will work closely with the Director of Purchasing and cross-functional teams to process purchase orders, manage vendor communications, and maintain accurate purchasing records. This position offers strong exposure to global sourcing, direct spend purchasing, and inventory coordination within an ISO-certified environment.Key ResponsibilitiesCreate, review, and process purchase orders in accordance with company policies and proceduresVerify pricing, quantities, and terms against contracts, quotes, and internal requisitionsCoordinate with vendors to confirm order status, delivery timelines, and resolve discrepanciesTrack open purchase orders and proactively follow up on delays or supply issuesMaintain accurate purchasing records, documentation, and vendor files in compliance with ISO standardsMatch purchase orders, invoices, and receiving documents to ensure accuracyPartner with accounting to resolve discrepancies between invoices and purchase ordersSupport inventory control efforts, including assisting with cycle counts and replenishment needsAssist with sourcing new vendors as needed, in collaboration with the broader purchasing teamCoordinate with engineering, operations, and project teams to support direct spend purchasing needsHandle administrative duties related to procurement and purchasing operationsQualificationsHigh school diploma or equivalent required; associate degree preferred1–2 years of purchasing, administrative, or accounts payable experienceBasic understanding of procurement processes, including purchase order workflowsExperience entering purchase orders and communicating with vendorsFamiliarity with ERP or purchasing systems is a plusProficiency in Microsoft Office, particularly Excel, Outlook, and WordSkills & CompetenciesStrong attention to detail with a high level of accuracyAbility to manage multiple priorities in a deadline-driven environmentEffective written and verbal communication skillsStrong organizational and time management abilitiesProfessional and confident vendor communication skillsProblem-solving mindset with strong follow-throughAbility to adapt in a reactive purchasing environment with shifting prioritiesAdditional Role InsightsSupports a high-volume purchasing function with increased demand driven by market fluctuations in hardware and component supplyWorks alongside a lean purchasing team, reporting directly to the Director of PurchasingExposure to global vendors and supply chainsInvolved in direct spend purchasing based on engineering requests and bills of lading (BOLs)Contributes to an annual purchasing volume of approximately $20-30MSupports OEM-related purchasing tied to on-site manufactured materials (raw materials)Operates within an ISO-certified purchasing environment, requiring strong documentation and process adherence