Office Assistant

(HR/Purchasing/Customer Service/Accounting)Micro-Matics Inc. is a leader in providing high quality precision Swiss components and assemblies to some of the largest companies in the medical, aerospace, and commercial industries. We offer competitive wages, and a comprehensive benefits package with a safe and clean working environment.Overview of Job:The Office Assistant supports daily administrative operations within a manufacturing environment, providing cross-functional assistance to Human Resources, Purchasing, Customer Service/Order Entry, and Accounting. This role plays a key part in maintaining accurate system data, supporting production flow, and ensuring timely communication between internal teams, vendors, and customers. This position is designed to grow with the organization, offering the opportunity for expanded responsibilities.ResponsibilitiesHuman Resources SupportAssist with onboarding, including new hire paperwork and orientation schedulingMaintain employee files in compliance with company policies and regulationsProcess weekly payroll for hourly and salaried employees, ensuring accuracy and timeliness Ensure proper handling of garnishments, benefits deductions, and taxesOrder Entry / Customer Support Assist with entering customer orders in the ERP system with a high level of accuracyVerify pricing, part numbers, and delivery requirementsPurchasing Support Create and track purchase orders for raw materials, outside services, components, and suppliesFollow up with vendors on order status, lead times, and delivery schedulesMaintain accurate purchasing data within the ERP systemAssist in resolving discrepancies with receipts and invoicesAccounts Receivable / Accounts Payable SupportAssist with invoicing and ensure alignment with shipped ordersProcess vendor invoicesHelp resolve billing discrepancies with vendors and customersRequirementsHigh school diploma required; associate degree or related coursework preferred2-3 years of experience in an administrative role, preferably in manufacturingFamiliarity with ERP systems (i.e.: order entry, purchasing, AR, AP) preferredExperience with payroll processing or payroll systems (i.e.: Paycor)Proficiency in Microsoft Office (Excel, Word, Outlook); intermediate excel skills preferredBasic understanding of production processes, purchasing, or accounting is a plusSkills & CompetenciesStrong attention to detail and data accuracyAbility to manage multiple priorities in a deadline-driven environmentEffective communication across office and production teamsProblem-solving mindset with a proactive approachAbility to maintain confidentiality and handle sensitive informationTeam-oriented with flexibility to support various departmentsBenefitsCompetitive wagePaid PTO & holidaysMedical, dental, vision, H.S.A401k & matchMonthly & annual incentive plan