Fact Witness Coordinator

Wits Solutions Inc. (WITS) is a SBA certified 8(a) company with headquarters in the metropolitan Washington D.C. area. WITS has been providing best-in-class solutions in professional IT and administrative consulting to various Federal, State, Local and commercial customers. At WITS, we believe in working not for our clients but with them. This is why right from the beginning; our analysts and solution-builders work closely with our clients to ensure that the project outcomes continue to deliver value long into the future.Job DescriptionEducation/ Certification Mandatory:High school diploma; undergraduate degree is preferredWork Experience MandatoryGood communication skillsProvide word processing and data entry/retrievalAbility to review and analyze data and information from multiple sourcesAbility to establish case/project filesAbility to enter and retrieve data from databasesAbility to prepare and format management reportsAbility to manipulate, transfer, compute and print informationAbility to prepare and correct reports and correspondence using word processing softwareSchedule appointmentsAnswer inquiries regarding case-related information as maintained in the databaseAnswer inquiries regarding case-related statusObtain additional information from other agencies/organizationsMaintain internal status information on the disposition of designated information, files, and assetsAssure information is accurate and perform analytical computations necessary to process dataProvide administrative information arid assistance concerning case or file to other agencies or organizationsThe Contractor(s) shall prepare and deliver to the designated government representative, weekly activity reports which detail daily tasks completed and program related activities.Work Experience Nice To HaveFederal ExperenceRoles And ResponsibilitiesProvide witness management assistance prior to, during, and after trial.Typical assignments include: work directly with fact witnesses, provide assistance and support to ensure appearance for court, pre-trial conferences, and grand jury.Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement. Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness.Use judgment to determine when AUSAs should be notified of special circumstances or needs of fact witnesses.Confer with AUSAs concerning fact witness appearances and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses).Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.Prior to fact witness' appearance, ensure all travel documents and appearance dates and times have been provided to the witness.Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures.Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, offer and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement documents.Prepare and submit documentation for fact witness reimbursement, i.e., witness vouchers and other required documentation for fact witnesses.Furnish requested information concerning pending and completed fact witness vouchers.Gather required documentation and reconcile Government Travel Accounts.Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.Complete variable aspects of recurring documents in conformance with the rules governing their style and format.Compose original letters that do not require legal interpretation but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.Perform general office procedures pertaining to fact witness management, including, but not limited to: establish and maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logistical fact witness management related duties as required/assigned.“Equal Opportunity Employer Veteran/Disabled”