Accountant & People Admin

DescriptionLocation: Orlando, FL 32819Type: Full-time | Onsite 5 days/weekReports to: ControllerCompensation: $60,000 – $70,000 based on experienceAbout The OpportunityAll In One Accounting is conducting this search on behalf of our client, a growing construction company based in Orlando, FL. Our client is building out their back-office function and looking for a hands-on Staff Accountant & People Ops Administrator to join their lean team of two — reporting directly to the Controller.This is a great opportunity for someone with 2–3 years of accounting experience who is ready to take real ownership, grow their skills across accounting and HR administration, and build toward a Controller-track career. You’ll be a key part of bringing financial operations fully in-house and helping establish the processes and systems that support the company’s continued growth.What You’ll Own (Accounting - 80%)Accounts Payable + Vendor Management Own AP intake and processing: coding, approvals, vendor communication, and documentation Maintain clean vendor/subcontractor files and consistent controls Build a predictable weekly AP rhythm and reduce fire drillsPayroll Support (ADP) Coordinate payroll inputs and cutoffs (time, changes, deductions) for ~40 employees Support payroll processing with ADP and resolve issues quickly and accurately Track and process employee changes that impact payroll and benefitsBank Feeds + Reconciliations (QBO) Manage transaction hygiene: receipts, coding rules, approvals, and follow-ups Monthly bank and credit card reconciliations with clean supporting schedulesMonth-End Close Support Execute close checklist items, supporting schedules, and reconciliations Help produce timely month-end financials with fewer surprisesConstruction Ops Finance Support (Procore + QBO) Support job-costing workflow and ensure proper coding and visibility Partner with Project Managers to keep cost data clean and actionable (training provided)What You’ll Own (HR Admin / People Ops - 20%)This is operational HR administration, not HR strategy. Onboarding logistics: paperwork, checklists, file setup, systems access, and first-week readiness Offer letter and admin support: templates, e-sign, and document collection Benefits and admin coordination: employee changes, enrollments, and vendor coordination Maintain employee files, acknowledgements, compliance items, and key datesAutomation & Process ImprovementAboutThis role isn’t just about maintaining the status quo — our client wants someone who actively looks for ways to improve the work: Standardize intake, naming conventions, and documentation Create SOPs, checklists, and recurring task cadences (AP, payroll, close, onboarding) Help improve reporting visibility across the teamTech Stack Payroll: ADP Accounting: QuickBooks Online (QBO) Operations/Job Costing: Procore (integrated with accounting workflow)What We’re Looking ForRequired 2–3 years of accounting operations experience Strong AP, reconciliations, and month-end support fundamentals Experience supporting or coordinating payroll runs (ADP experience a plus) High ownership, accuracy, and deadline discipline — you close loops Tech-forward: comfortable learning systems quickly Strong communicator with vendors, colleagues, and leadership Bachelor’s degree in accounting or a related fieldPreferred QBO experience (bank rules, recurring transactions, reporting) Procore exposure or construction/job-costing familiarity HR admin experience (onboarding or benefits coordination) Experience documenting processes or improving workflowsWhat Success Looks Like (First 90 Days) AP is predictable, clean, and current — no vendor surprises Payroll support runs smoothly with clean cutoffs and minimal corrections Reconciliations are timely and month-end close stays on schedule Onboarding is consistent and documented You implement 2–3 workflow improvements that reduce manual workCompensation & Growth Salary: $60,000 – $70,000 based on experience Full benefits package High visibility and real responsibility with a clear path into senior accounting or Controller-track work