Senior Administrative Assistant

Job Title: Senior Administrative AssistantLocation: Miami, FLWork Type: Hybrid (Minimum 3 days onsite per week)Job SummaryWe are seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive administrative support to the East Region division and RTD teams. This role plays a key part in supporting field sales leadership and helping drive business growth through effective coordination, communication, and operational support.The ideal candidate thrives in a fast-paced environment and enjoys creating structure, managing multiple priorities, and keeping operations running smoothly behind the scenes. You are detail-oriented, resourceful, and dependable, with the ability to support leadership teams efficiently while building strong relationships and contributing to a positive workplace culture.Key ResponsibilitiesProvide high-level administrative support to the Division Vice President (DVP) and Commercial team.Manage calendars, schedule meetings, coordinate travel arrangements, and process expense reports.Coordinate and support divisional meetings, team meetings, and leadership events.Maintain and track important dates and activities on master leadership calendars.Serve as Office Manager for the regional office, including:Office upkeep and coordination with building managementOrdering office suppliesManaging office invoicesCoordinating product samples and office logisticsRepresent leadership in professional communications, including phone, email, mail correspondence, company notes, and holiday communications.Support onboarding activities and assist with new hire orientation and training coordination.Coordinate IT-related administrative tasks such as new phones, computer equipment setup, and office access requests.Build and maintain strong working relationships across departments and teams.Required QualificationsBachelor’s Degree preferred.Advanced training or strong proficiency in Microsoft Office Suite preferred.5+ years of administrative support experience in a fast-paced environment supporting multiple leaders and/or teams.Strong organizational, communication, and multitasking skills.Experience within beverage alcohol, consumer packaged goods (CPG), or related industries is a plus.Working ConditionsWork is performed in a professional office environment with standard computer and office equipment usage.Limited physical activity required, with occasional movement and lifting of office materials.Occasional overnight travel may be required.Hybrid work schedule with a minimum of 3 in-office days per week required.