Executive Assistant To The Ceo

Job Description This is not a traditional administrative role. The Executive Assistant to the CEO at Legal Intake Pros operates as an extension of the CEO's mind, calendar, inbox, and voice. You are the steady force behind the scenes, ensuring nothing falls through the cracks -- professionally or personally.You do not wait to be told what to do. You anticipate. You quarterback. You solve problems before the CEO knows they exist, and you bring options and recommendations rather than open-ended questions.If you thrive in autonomy and ownership, this role will energize you. If you do better with close daily direction, it may not be the right fit.Compensation:$60,000 - $65,000 yearlyResponsibilities:What You'll OwnInbox and Communication Quarterbacking: The CEO's calendar, inbox, and communication: triaging, responding, and quarterbacking every thread you're looped intoMeeting and Communication Support: Prepare agendas, pre-reads, and supporting documents ahead of every meeting. Attend calls and meetings as needed to capture detailed notes and action items.Follow-Up Management: Follow up on deliverables with relevant team members after every meeting.Documentation Briefs: Build and maintain one-pagers and reference documents for key meetings, events, and logistics.Client Gifting Operations: onboarding boxes, 90-day milestone gifts, and quarterly client appreciationTech Stack and Vendor Management: monthly subscription audits, seat reviews, and billing oversightTeam Coordination: employee birthdays and anniversaries, recruiting logistics, and internal event planningBusiness Travel Booking: travel logistics, hotel, flights, reservations, and transportationPersonal Support: appointments, reservations, family logistics, and event coordinationProject Ownership: Every task you touch is seen through to completion with proactive status updatesQualifications:What We're Looking ForLocal to Charleston/Summerville, SCDeeply self-managed: you structure your own day without being told what to work onWired for anticipation: you look ahead, not behindTech fluent: Google Workspace, Slack, ClickUp, Claude, HubSpot, and ZoomDiscreet: You handle sensitive personal and professional information with complete careA strong communicator who can represent the CEO's voice accurately in writingSomeone who receives feedback as a tool for growth, not a source of distressAbout CompanyWhy Join Legal Intake Pros?LIP is a small, fast-moving team doing meaningful work in a category we helped create. We help personal injury law firms sign more cases by transforming how they handle intake, and every person on our team feels the impact of that mission directly.This is not a role where you blend into a department. You will work closely with the founder, see the full picture of the business, and have real ownership over your work from Day 1. We invest in our people, give direct feedback, and create space for growth for those who show up with initiative and care.Benefits:Remote-first with occasional in-person requirements in the Charleston/Summerville, SC areaPTO and sick leave eligibility beginning at 90 days, plus 12 paid holidaysCompany-sponsored professional development, including courses, certifications, and trainingVirtual team events and workshopsA high-trust environment where your contributions are visible, and your growth is supported