SDOT Records Management Intern

Position DescriptionJoin us in shaping Seattle’s streets!At the Seattle Department of Transportation (SDOT), we don’t just move people, we connect communities, build safer streets, and create a more sustainable city.With a bold vision for the future, we’re tackling big challenges: making travel safer, cutting carbon emissions, and ensuring reliable, affordable transportation for everyone—no matter who they are or where they live.Seattle is growing fast, and we’re growing with it. Thanks to a historic voter-approved $1.55 billion investment in transportation in 2024, we’re building sidewalks, fixing bridges, and improving transit connections to keep our city moving.We’re a team of problem solvers, planners, engineers, communicators, and field crews bringing purpose-driven work to life. Now, we need passionate, innovative talent like you. Let’s build a Seattle that works for everyone together!Position OverviewThe SDOT Street Use Division is seeking a motivated intern to join our team and play a key role in a division-wide initiative to digitize, archive, and manage historical records. This position is ideal for a junior or senior undergraduate or graduate-level student looking to gain hands-on experience in research, organization, and strategic planning.Core responsibilities include researching and documenting records management policies, organizing and preparing pre-2020 records for archiving, and assisting in developing a project framework using project management principles. You'll collaborate closely with your supervisor and stakeholders while leading efforts to define project scope, goals, and timelines. With the support of a dedicated team of office aides, you'll actively contribute to our objectives of efficient records management and preservation, all while building valuable professional skills.Professional BenefitsContribute to your community while building a rewarding and impactful career by working with the Seattle Department of Transportation (SDOT).Engage in meaningful and educational opportunities that align seamlessly with your academic program, enhancing both your knowledge and skills.Develop valuable networking connections with experienced professional staff, fostering relationships that can support your future career growth.Take advantage of City-sponsored training sessions and professional development modules to expand your expertise and competencies.Experience a diverse range of responsibilities and projects that contribute to making Seattle an exceptional place to live, work, and thrive.Competitive Pay And BenefitsPaid sick leave after 90 days of employment.Enjoy commuting benefits including ORCA transit passes, bike programs and benefits, guaranteed ride home program, carpool matching, and more.Participate in the City's Flash Mentorship program, offering quick and impactful guidance from experienced professionals to support your growth.Job ResponsibilitiesResearching and documenting records management policies, helping create plans that ensure all documents are archived, digitized, and/or destroyed.Assisting in creating and carrying out the Project Work Plan, using project management principles. This involves defining the project scope, goals, and timeline, and coordinating efforts with stakeholders.Assisting with facilitating team meetings.Drafting content for the Street Use newsletter and internal staff emails. This includes creating written materials such as announcements, updates, meeting invitations, policy reminders, feedback requests, or other relevant information for employees. The goal is to effectively communicate and engage staff on topics related to their roles, responsibilities, and the organization's operations.Assisting with data and metrics development, reviews, and reports.Gather records for Public Disclosure Requests.QualificationsEducation: Open to all undergraduate students enrolled in an accredited 2-year or 4-year educational program.Preferred Areas Of StudyBusiness Administration, Business Management, Data Analytics, Project Management, or other related areas of study. Engineering and Construction related backgrounds are also welcome, due to the nature of our permitting work with the public.Undergraduate majors must maintain a minimum of 2.0 GPA throughout the internship.You will be successful in this internship if you have:Strong Communication Skills – You can express yourself clearly, whether in writing or during team discussions.Organizational & Analytical Thinking – You love solving problems, spotting patterns, and keeping things running smoothly.Foundational Knowledge of Project Management or Business Administration – Whether from school or past experiences, you understand the basics and are eager to apply them.Familiarity with Data Systems – Experience with platforms like SharePoint, Laserfiche, or similar tools is a plus.Tech-Savvy with Microsoft Excel & Adobe Acrobat – You know your way around spreadsheets and can handle documents with ease.Ability to Lift up to 25 lbs. – Occasionally, some light lifting may be needed (we promise, no heavy warehouse work!).Self-Driven & Organized – You can manage your time well and thrive in a hybrid (in-office + remote) work setup.Additional InformationInternship DatesStart/ End Dates: November 2025 – December 15th, 2026.ScheduleIntern will work up-to 20 hours/week while school is in session, up to 40 hours/week during school breaks. Work hours can be scheduled between 8am and 5pm Monday - Friday. May work weekends, may work evenings.SalaryUndergraduate students will be paid $21.78-$21.78 per hour.Your application will not be reviewed if these items are missing or incomplete.Hiring ProcessApplications are reviewed after the posting closes. Your application will not be reviewed ifany of these items are missing or incomplete.Completed NEOGOV online application.Cover letter.Resume.Unofficial transcript including current classes and GPA.Job offers are contingent on the verification of credentials and other information required by the employment process including the completion of a background check which includes a criminal history review.Hybrid WorkInterns are expected to report to work onsite in Seattle consistent with departmental in-office minimums and as operational needs require for the duration of their internships with the City of Seattle. Therefore, interns are expected to have a Washington State address and reside in Washington State at the start and for the duration of their internships with the City of Seattle.Who May ApplyThis position is open to all candidates that meet the qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. The Department encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ people, people with disabilities, veterans and those with diverse life experiences.Accommodations for people with disabilities is provided on request.The City is a Drug Free Workplace.