Accounts Payable Coordinator

Boutique Law Firm | Incredible Benefits | Room For GrowthThis Jobot Job is hosted by: Jake VogelAre you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.Salary: $25 - $32 per hourA bit about us:Comprised of seasoned, business-minded lawyers respected as thought-leaders within their respective industries, our multi-disciplinary firm delivers what clients really want: to achieve today’s goals while building a platform for tomorrow’s success.As a service-driven, client-centered firm, we are recognized for proven results helping clients in a range of industries achieve their most meaningful objectives across all business and economic cycles.Our diverse firm combines BigLaw sophistication with boutique firm personalization. Equally important, we are distinguished for the lasting relationships we forge along the way, with our clients, industry colleagues and community partners.Our relentless focus on purposefully moving our clients in one direction – forward, toward their goals – has distinguished us as the trusted, go-to business advisors with an unwavering commitment.Why join us?Competitive salary commensurate with experienceComprehensive benefits package (medical, dental, vision, and other firm-sponsored benefits) - 100% Employer coveredProfessional, collaborative work environmentOpportunity for growth within a respected Florida law firmJob DetailsWe are seeking a detail-oriented and reliable Accounts Payable (AP) Coordinator to support the firm’s financial operations. This role is responsible for managing the full-cycle accounts payable process, ensuring accuracy, compliance, and timely payment of all firm expenses. The ideal candidate will have prior experience in a professional services or legal environment, strong organizational skills, and the ability to work collaboratively with attorneys, staff, and external vendors.Key ResponsibilitiesProcess and manage all accounts payable transactions, including vendor invoices, expense reports, and credit card reconciliationsReview invoices for accuracy, proper authorization, correct coding, and compliance with firm policiesCoordinate timely payments via check, ACH, or wire transfer while maintaining cash-flow awarenessMaintain accurate AP records and supporting documentation in accordance with accounting and audit standardsReconcile vendor statements and resolve billing discrepancies in a timely and professional mannerWork closely with attorneys, paralegals, and administrative staff to address AP-related questionsAssist with month-end and year-end closing activities related to accounts payablePrepare AP reports and schedules for management and accounting leadershipSupport compliance with internal controls and firm financial proceduresAssist with special projects and other accounting or administrative duties as assignedQualifications & ExperienceAssociate’s or Bachelor’s degree in Accounting, Finance, or a related field preferredMinimum of 2–4 years of accounts payable experience, preferably within a law firm or professional services environmentStrong understanding of accounts payable principles and general accounting proceduresExperience with accounting software and legal billing systems (experience with QuickBooks, Clio, or similar platforms a plus)Proficiency in Microsoft Excel and other Microsoft Office applicationsHigh attention to detail and strong organizational skillsAbility to manage multiple priorities and meet deadlines in a fast-paced environmentProfessional demeanor with strong written and verbal communication skillsPrior experience working in a legal or professional services firmFamiliarity with trust accounting concepts (a plus)Ability to handle confidential and sensitive financial information with discretionInterested in hearing more? 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