Planning Analyst

Salary : $66,684.80 - $100,006.40 AnnuallyLocation : McMinnville, ORJob Type: Full-TimeJob Number: FY2025-00218Department: Community DevelopmentDivision: PlanningOpening Date: 03/10/2026Closing Date: ContinuousPosition SummaryThe City of McMinnville is hiring a Planning Analyst. The Planning Analyst performs a variety of routine, entry level professional and technical land-use planning work in the areas of application coordination, policy development, planning studies, and development planning. The position provides information and assistance to developers, the business community, and the public on planning and development related matters. The position also provides support to higher level Planners.This posting will remain open until filled. For best consideration, please submit your application by the first review date on Monday, April 6th.Essential Job Functions1. Coordinate City Planner Work AssignmentsDistribute and assign land-use applications and building permit reviews to Planners.Maintain systems for documentation control, evaluation and administration, including tracking workload on spreadsheets and ensure accessibility to Planners.Maintains project/application/program calendar.Conduct research, gathers, interprets and prepares data for studies, reports and recommendations2. Customer ServiceExplains policies, procedures and regulations to members of the general public, contractors, architects, and others interested in land development.Review zoning regulations for properties and communicate this information to requestors.Assist general public via phone, email, and in-person - answering general questions about policies, procedures, and regulations. General zoning questions as well.Manage and maintains on-line materials for the department.Provide administrative support to the department commissions and committees.3. Intake Land-Use ApplicationsProcess application payments, enter information into Accela, set up paper files, and scan documents into internal planning drive.Process minor land use requests, such as boundary line adjustments, home occupations, short term rentals, temporary living units and administrative variances, etc.Process minor building permit planning reviews, such as residential and simple commercial projects.GENERAL JOB FUNCTIONS:Establish and maintain effective working relationships with staff, other agencies, and the public.Perform other duties as assigned within the scope of the classification.Participate in committees when requested.Maintain proficiency in job requirements which may include attending training and meetings, reading materials, and meeting with others in areas of responsibility, which may require travel.Maintain work areas in a clean and orderly manner.Maintain confidentiality, data integrity, and comply with all related city, state, and federal standards related to confidentiality.QualificationsAny equivalent combination of education and experience which provide the knowledge, skills, and abilities required to perform the duties as described. A typical way to qualify would be an associate's degree and at least six (6) months of related experience. This position also requires:Knowledge of:Principles, practices and procedures in municipal land use planning.Project management principles and techniques.Local land use planning ordinances and state statutes governing planning, public hearing and environmental decision-making process.Research and analytical methodology and statistical techniques.General knowledge of Geographic Information Systems.Computer applications for word processing, desk top publishing, creation of spread sheets and computer-generated mapping and business graphics.Methods used for citizen involvement in planning projects.Skill and Ability to:Compose, draft and edit business correspondence and reports.Organize assigned work and prioritize tasks to meet assigned deadlines.Communicate effectively and professionally with others.Read and interpret policies, procedures, codes and regulations.Tactfully explain, apply, and enforce codes and regulations while maintaining effective working relationships with others.Access and update files.Exemplify traits that reflect the City's culture, including integrity, a customer service orientation, cultural competency, trustworthiness, flexibility and a willingness to change.Supplemental InformationWORKING CONDITIONS:The position requires regular (80%+) ability to use dexterity and fine motor skills. Continuous (81% of the time) use of office equipment. The position requires minimal (5-20%) physical effort such as lifting, carrying, or movement, etc. Movements required to complete work are not difficult, and only require some degree of agility and hand eye coordination. The work environment is well protected, with virtually no hazards or obstacles (0-5%). There is very little element of personal risk or hazard. Job conditions are usually stable, with virtually no (0-5%) issues of confinement, temperature change, incident of noise, or interactions of a disagreeable nature, inside/outside work, dirty conditions, exposure to contagious disease, etc. Position has minimal responsibility for driving.SUPERVISORY RESPONSIBILITIES:Supervision of others is not a typical function assigned to this position. May provide training and orientation to newly assigned personnel and may assign work to student workers.SUPERVISION RECEIVED:Works under the general direction of Community Development Director.ADDITIONAL REQUIREMENTS:Required documents must be provided at the time of application. Please remove any personal information such as photographs, date of birth, gender, social security number, and other protected information from your documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered.Finalists for this position will be subject to a computerized criminal history check, driving record check (if required for position), and education and certification verification. Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment.The City of McMinnville does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.Positions are subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in the handbook or association agreement (as applicable) to assess education and experience. For this reason, please be sure to include everything in your application that you want considered towards placement.The City of McMinnville only accepts applications through our online application system atWe want you to be successful in applying with us. We highly encourage you to complete and submit your application in advance of the deadline. For technical assistance, please call (855) 524-5627.The City of McMinnville is an equal opportunity employer.Applicants with disabilities who need a reasonable accommodation (e.g., assistive listening devices)to participate in the recruitment and/or selection process should contact Vicki Hedges, Human Resources Manager.The City of McMinnville is proud to hire veterans.Applicants are eligible to use Veteran's Preference in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Military personnel who expect to be honorably discharged from the military within 120 days of certifying veteran status on this job application, may also request preference. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and they electronically attach the required documentation at the time of application.DOCUMENTS REQUIRED:MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) - OR - Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension. If you need to request a copy of your DD-214, click here.Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.For information regarding Veteran's Preference qualifications, visit the following website: https://www.oregon.gov/boli/workers/Pages/veterans-preference.aspxThe City of McMinnville prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at the City of McMinnville are based on business needs, job requirements, and individual qualifications, without regard to race, color, age, religion or belief, gender, sexual orientation, ability, family or parental status, or any other status protected by state and federal law. We do not tolerate discrimination or harassment based on any of these characteristics.The City of McMinnville is dedicated to fostering a fair and inclusive environment in all aspects of our employment practices, including recruitment, hiring, retention, promotion, and training. We are also committed to supporting leadership development in the broader McMinnville community and working toward a welcoming and respectful atmosphere for everyone. We encourage candidates who align with these principles to join us in contributing to a stronger and more unified McMinnville.The City of McMinnville offers a complete benefits package to full-time employees including health/dental/vision insurance, Voluntary Employees' Beneficiary Association (HRA-VEBA,) Flexible Spending Account, life and long-term disability insurance (city-paid and supplemental,) paid holidays, floating holidays, vacation leave, sick leave, an Employee Assistance Program, 457(b) deferred compensation plans, and employer-paid participation in the State of (PERS.)These benefits packages may vary between bargaining unit members (union) and general service (non-union) employees. McMinnville police officers are represented by