Administrative Assistant

Gardner Watson Decking, Inc., a full-service metal decking installation company, is currently seeking a dedicated and motivated Administrative Assistant to join our team.The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools such as MS Office applications and standard office equipment. If you have previous experience as a Receptionist or Administrative Assistant and familiarity with our industry, we'd like to meet you.Duties of the Administrative Assistant include providing support to our Project Managers and employees, assisting with daily office needs, and managing our company's general administrative activities.*Bilingual candidates are strongly encouraged to apply*Administrative Assistant responsibilities also include:· Answering and directing phone calls, updating the project list, and data entry· Writing and distributing emails, correspondence memos, letters, faxes, and forms· Maintaining contact lists· Processing expense reports· Processing payments· Following sanitizing, disinfecting, and cleaning procedures· CEO Roundtable – Early start; order and deliver breakfast and set up conference room · Handling certified and regular mail· Ordering and sending physical calendars and handwritten cards to customers by year-end· Organizing the kitchen pantry each morning· Ordering parts and tracking equipment· Processing safety and supply billings· Ordering and picking up catering for weekly lunches· Preparing the monthly newsletter updates· Managing the file room· Entertainment coordination· Operation Christmas Child coordination· Other tasks as neededSkills· Ability to learn QuickBooks· Proficiency in MS Office (Excel, PowerPoint)· Excellent time management skills and the ability to prioritize work· Strong organizational skills with the ability to multi-task· Attention to detail and problem-solving skills· Invoicing/Billing· CanvaThis is a full-time position, Monday through Friday, 7:30 AM – 4:30 PM.Benefits: Vacation pay, holiday pay, 401(k) with employer match, and health insurance.