Executive Assistant

Job Title: Executive AssistantLocation: Chicago IL | HybridDuration: 6+ months contract to hirePay: $25.00 to $40.00/hr on W2BASIC FUNCTIONUnder limited supervision, this position is responsible for exercising considerablediscretion and independent judgment while performing secretarial, administrativeand office management duties. This will include composing and typingcorrespondence, report development, heavy meeting coordination andcalendaring, maintenance of confidential documents, and screening phone callsand visitors.JOB REQUIREMENTS• High School Diploma or G.E.D.• 3 years of strong, administrative support experience.• Solid knowledge of office procedures and equipment functionality.Excellent verbal and written communication skills, including punctuation, composition,sentence structure, etc.• High degree of confidentiality and discretion to absolute privacy with sensitive information.• Independent judgment and initiative to act with authority as needed.• Strong PC proficiency to include Word, Outlook, Excel, PowerPoint and Workday.• Ability to exercise confidentiality, tact and diplomacy.PREFERRED JOB REQUIREMENTS• Secretarial certificate from accredited secretarial school.• Project management skills and financial reporting analysis.Strong event planning experience to coordinate logistics for small to large corporatemeetings.ESSENTIAL FUNCTIONALITY ~1. Perform secretarial and administrative duties and maintain office in absence of the VP. Expedite requests from corporate management directed to the VP and perform administrative follow up for the VP on pending matters.2. Compose, type, and transcribe routine correspondence, reports, forms, and similar material in final form using a personal computer. Always ensure correctly worded documents with a professional appearance.3. Compile special reports and charts, requiring data collection from several sources, based on specific instructions as to the nature and purpose of these charts and reports. Participate in the budgeting process as needed.4. Establish and maintain confidential files, files of corporate records, official documents, and other information for reference purposes. Research files for information upon request. Dispose of records according to established retention procedures.5. Maintain office controls to ensure the timely submission of correspondence and reports. Consolidate reports when appropriate.