Finance Assistant

Job Title: Finance Assistant (Temporary) Department: Finance Location: Administrative Offices Employment Type: Temporary, Part-Time to Full-Time Duration: Through June 2026 Reports To: Director of Finance Position Summary The Finance Clerk provides administrative and clerical support to the Finance Department for the North Kingstown School Department. This is a temporary position to support the day-to-day financial operations of the department, including accounts receivable, purchasing, accounts payable, and general financial data entry. The role will also support work being done for a financial software conversion project. This position may be part-time or full-time based on departmental needs and candidates experience. Essential Duties and Responsibilities Accounts Receivable Support Assist with processing and recording deposits Prepare and issue invoices as directed Maintain accurate records of receivables and deposits Support reconciliation of receivable records as needed Process purchase orders in accordance with district procedures Place orders with approved vendors, including Amazon and WB Mason Track orders and assist with resolving ordering issues Maintain purchasing documentation and files Accounts Payable Support Assist with accounts payable batch entry Review invoices for completeness and accuracy prior to processing Scan, file, and maintain electronic and paper financial records Support timely payment processing Administrative & Accounting Support Provide support to the Director of Finance and Staff Accountant Perform general data entry related to financial records Assist with a new financial software conversion, including data entry, validation, and cleanup Respond to internal inquiries related to finance processes as assigned Qualifications Required Qualifications Prior experience in at least one of the following areas: Accounts receivable, Accounts payable, Purchasing / purchase order processing, General finance or accounting support. Strong attention to detail and organizational skills Ability to handle confidential financial information appropriately Proficiency with basic computer applications (Microsoft Excel, Word, Google suite) Preferred Qualifications Prior experience working in a public school system or other public-sector environment Experience using financial software, preferably Tyler Munis Familiarity with public purchasing and accounts payable processes Experience supporting software implementations or conversions Skills and Abilities Accurate data entry and recordkeeping Ability to follow established procedures and timelines Strong organizational and filing skills Ability to work independently and as part of a team Effective communication skills when working with staff and vendors Job Type: Temporary Pay: $25.00 per hour Expected hours: 17.5 – 35 per week Work Location: In person