Academic Operations & Communication Specialist

Position SummaryThe Academic Operations & Communications Coordinator supports the academic leadership team by managing scheduling, communications, data analysis, and administrative functions that drive instructional effectiveness and organizational alignment. This role serves as a central hub between academic initiatives, district operations, and external communications, ensuring seamless execution of key academic priorities and stakeholder engagement.The Academic Operations & Communications Specialist supports the academic leadership team by coordinating communications, managing operational processes, supporting board functions, and analyzing data to drive instructional effectiveness. This role serves as a key liaison across departments, campuses, and the community, ensuring alignment, organization, and effective execution of curriculum initiatives and district priorities.QualificationsEducation/Certification:Bachelor’s degree in a related field preferred; however, a combination of relevant education and industry experience at the campus or district level may be considered in lieu of a degree. ExperienceMinimum of four years of administrative support experience for campus or central office departments in an educational environment.Special Knowledge/Skills:Excellent interpersonal and oral communication skillsStrong organizational and project management skills with the ability to manage multiple prioritiesExperience with data analysis, reporting tools, and presentation software (e.g., Excel, PowerPoint, Google Workspace)Excellent written and verbal communication skillsExperience with social media management and/or marketing communications preferredFamiliarity with board governance processes and tools (e.g., BoardBook) is a plusMajor Responsibilities And DutiesAcademic Operations & SchedulingCoordinate and maintain the academic calendar, including learning walks, professional development sessions, and district-wide instructional eventsSchedule and organize academic team meetings, campus visits, and board-related activitiesEnsure alignment between district calendar, academic initiatives, and key milestonesCommunications & MarketingManage and create content for social media platforms to highlight academic initiatives and campus successesDevelop and distribute newsletters for internal and external stakeholdersSupport district marketing efforts in collaboration with leadershipBoard & Executive SupportPrepare BoardBook materials, presentations, and supporting documentation for board meetingsProvide logistical and administrative support for academic board activitiesAssist in the coordination of executive-level communications and reportingAssist with Board meeting preparation and minutes documentationEnsure Board Goals, Superintendent Constraints and progress monitoring are tracked and posted accordingly.Data Analysis & ReportingCollect, analyze, and present academic and operational data to support decision-makingCreate dashboards, reports, and visual presentations for leadershipMonitor key performance indicators and support continuous improvement effortsPresentation & Content DevelopmentDesign high-quality presentations for professional development, board meetings, and leadership updatesSupport the creation of training materials and academic resourcesAdministrative SupportProvide general administrative support to the academic team, including documentation, correspondence, and project coordinationMaintain organized systems for files, reports, and communication recordsAssist with special events and tasks.Fulfill other duties as required.Working ConditionsMental Demands/Physical Demands/Environmental FactorsWorking with frequent interruptions, maintaining emotional control under stress. Occasional prolonged or irregular hours. Regular district-wide travel to multiple work locations as assigned; moderate lifting and carrying up to 20lbs. General office-setting conditions; some work outside at events or other locations.Work ScheduleThe schedule may vary and may include evenings and weekends. The schedule generally conforms to normal office hours.Equipment UsedPersonal computer, printer, copiers, fax machine, and calculator.