Creative Ops Sample Coordinator

Creative Ops Coordinator - Sample Photoshoot FocusFor over 40 years, UA Brands has been synonymous with fashion-forward specialty apparel for the medical and culinary professions. We are proud to support our valued customers - true heroes giving back with every shift. Our culture includes a long history of philanthropy and community support. Our strong values and unique culture are built on collaborating not merely as coworkers, but as family and friends. From the beginning, we provide candidates with an authentic look into how UA Brands embraces their skills and perspectives, all in ways that continue to set us apart.We're hiring a Creative Operations Sample Coordinator to manage end-to-end logistics, inventory, and coordination of apparel samples for photo shoots. This role is essential to ensuring our creative production, product photography, and marketing campaigns run smoothly across our fast-growing retail business specializing in medical uniforms and culinary apparel.This is a great opportunity for someone with experience in photoshoot coordination, sample management, inventory planning, or creative project operations who thrives in a fast-paced, hands-on environment. Photoshoot Execution & Support (Primary Focus)Own end-to-end sample coordination for photoshoots, from prep through wrapPrepare and organize all samples for shoots, ensuring accuracy against shot lists and styling needsEnsure all garments are steamed, tagged, styled, and presentation-readyPack, transport (if needed), and track all samples for on-set or off-site shootsSupport on-set needs, including quick changes, organization, and maintaining sample integrityOversee post-shoot returns, ensuring all items are accounted for, organized, and properly storedResponsible for securing the correct sample sizes for virtual fittingsCoordinate product embroidery needs for asset development and photoshootsInventory & Sample ManagementManage and maintain all apparel samples from development through productionTrack incoming and outgoing samples using inventory systems or spreadsheetsCoordinate sample requests across creative, marketing, and sales teamsConduct regular inventory audits and resolve discrepanciesMaintain a clean, organized, and efficient sample roomCross-Functional Collaboration & OperationsCoordinate closely with Product Development, Design, and Merchandising teams on product needsOversee product inventory planning for photoshoot and creative needsManage the physical garment sample library and prop inventoryLead onboarding and offboarding of samples in alignment with SLAsBuild and maintain strong relationships with internal and external partnersStrong organizational and time-management skills with the ability to juggle multiple shoots and deadlinesExceptional attention to detail, especially in styling and presentationAbility to work both independently and collaboratively in fast-paced environmentsProficiency in Microsoft Excel for inventory trackingStrong communication skills and a team-oriented mindsetAction-oriented, resilient, and adaptable under tight timelinesPassion for fashion, product presentation, and creative productionSomeone who thrives in photoshoot environments and enjoys hands-on coordinationA highly organized operator who can anticipate needs before they ariseA dependable team player who keeps creative projects running smoothlyA problem-solver who can pivot quickly and maintain composure on set1–3 years of experience in fashion, apparel production, or photoshoot/sample coordination preferredOffice-based – Fort Lauderdale Headquarters Just a short distance from the beautiful Fort Lauderdale beaches, our home base of South Florida is a perfect reflection of our customer population and culturally rich and diverse team. These on-site, business-critical roles are the backbone of our success. Join other team members in the spacious Quad for lunch or enjoy our ongoing team member activities.Plenty of benefits too UA BRANDS offers a full range of benefits, allowing you the opportunity to customize a benefits package that addresses both your health and financial needs.Medical and Pharmacy CoverageDental and Vision CoverageLife/AD&D InsuranceEmployee Assistance Program – self-care and support for life's everyday challengesExtensive 401(k) plan with company matching - Save for your futureShort & Long Term Disability – Company PaidAccident, Hospital Care, and Critical Illness Insurance – Protect your IncomeAuto InsuranceLegal Insurance and ID Theft ProtectionNationwide Pet InsuranceHoliday PayPaid Time Off – Life BalanceVolunteer Time Off – Make an ImpactEmployee Discount ProgramReferral Program - Get paid to work with FriendsFree Parking at the Downtown Corporate OfficeRegular Social Activities and Events – Mandatory FunSee more of the benefits we offerUA IS AN EQUAL-OPPORTUNITY EMPLOYER As an employee of any UA Brands division, you will be part of an established and dynamic organization. We believe that success starts from within, and we are seeking individuals who thrive in an environment that encourages and supports self-management. To provide equal employment and advancement opportunities to all individuals, employment decisions at UA Brands will be based on merit, qualifications, and abilities. UA Brands does not discriminate in employment opportunities or practices based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law. UA Brands will provide reasonable accommodations for qualified individuals with known disabilities unless doing so will result in undue hardship. We are a Drug-Free Workplace.Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.