Accounts Payable Specialist

AP SpecialistSchedule: Full-time, 5 days per week in officeDepartment: AccountingReports To: AP ManagerABOUT THE COMPANYThe 1916 Company is the world's leading destination and global community for collectible luxury watches and fine jewelry. Comprising more than 20 boutiques and Collector's Lounges in important watch markets worldwide, The 1916 Company brings together the legacies of WatchBox, Govberg Jewelers, Radcliffe Jewelers, and Hyde Park Jewelers to offer a curated selection of timepieces and fine jewelry - both new and pre-owned - by the most respected brands, a dynamic media platform, and the support of trusted client advisors. The 1916 Company's vibrant community extends from coast to coast and around the world. OverviewThe 1916 Company is looking to add to our team in the Bala Cynwyd, PA location. We are seeking a detail-oriented Accounts Payable Specialist to join our growing accounting team. This role supports a high-volume, fast-paced accounts payable environment and is responsible for processing invoices, managing approvals, maintaining vendor records, and ensuring timely and accurate payments. The position works closely with buyers, vendors, and internal departments to track vendor deposits, front money, and high-value inventory payments while maintaining strong vendor relationships.DUTIESReview and manage AP inbox and route invoices for approvalEnter approved invoices and payments into NetSuite and RampMaintain vendor records and ensure accurate coding and documentationProcess ACH, wire, and credit card transactionsFollow up on outstanding approvals and missing documentationPerform vendor statement reconciliations and resolve discrepanciesTrack front money and vendor prepayments in coordination with buyersMaintain accurate records of deposits, credits, and vendor balancesEnsure monthly vendor bills (utilities, insurance, etc.) are recorded Assist Manager with full cycle Accounts PayableDaily data entry of vendor bills and expense reportsAssist with monthly reconciliations of vendor accountsAssist in properly applying vendor payments made via ACH, Wire and credit card on a timely basis Ensure expenses are properly coded to the correct general ledger account Communicate daily with department heads for vendor invoice approval and information.Administrative duties as assigned- such as filing and scanning of paperwork on a daily basis.REQUIRED 3+ years of Accounts Payable experienceExperience in a high-volume AP environmentStrong attention to detail and organizational skillsAbility to manage multiple priorities in a fast-paced settingNetSuite experience preferredRamp Experience a plusProficiency in Microsoft Excel (Pivot tables, VLOOKUP etc.)Excellent written and verbal communication skillsReliable TransportationWork additional hours as neededAssociates degree or College degree desirable