Business Operations Manager (SY 26-27) - GLA W

Job Description Global Leadership Academy Charter SchoolA Global Academies SchoolPreparing Future Leaders of the WorldJob DescriptionPosition Title: Business Operations & Facilities ManagerReports to: Chief Executive Officer and PrincipalTerm: Twelve (12) month position, salariedPosition SummaryThe Business Operations & Facilities Manager works closely with the Executive Director to oversee the financial management, facilities operations, and administrative infrastructure of the organization. This role is responsible for ensuring fiscal integrity, operational efficiency, and effective stewardship of organizational assets.The position focuses on financial oversight, budget management, facilities coordination, vendor management, compliance, and operational systems that support both educational and business service functions.Key ResponsibilitiesFinancial Management & OversightDevelop and manage annual operating budgets in collaboration with the Executive DirectorMonitor cash flow, expenditures, and financial performance metricsOversee accounts payable/receivable and general ledger functionsEnsure accurate financial reporting and maintain supporting documentationAssist with audits, financial reviews, and compliance requirementsMonitor financial controls and recommend improvements to safeguard assetsUtilize QuickBooks and financial software to maintain accurate recordsFacilities & Asset ManagementOversee daily facilities operations across all locationsCoordinate building maintenance, repairs, inspections, and vendor contractsManage facility budgets and capital improvement projectsEnsure compliance with safety, health, and regulatory requirementsSupervise procurement and management of equipment, furniture, and suppliesMaintain service agreements and vendor relationshipsOperational LeadershipDevelop and implement policies and procedures to strengthen operational effectivenessMonitor operational workflows and identify efficiency improvementsEstablish systems to track performance data and operational benchmarksSupport strategic planning initiatives related to growth and infrastructureEnsure alignment between operational processes and organizational goalsAdministrative & Compliance SupportMaintain documentation related to contracts, leases, and service agreementsEnsure adherence to internal policies and external regulatory standardsSupport risk management and operational continuity planningPerform additional duties as assigned by the Executive DirectorPlease note that this position is scheduled to begin in July, with interviews taking place in April.Professional QualificationsBachelor's degree in Business Administration, Finance, Accounting, Facilities Management, or related field preferredMinimum of five (5) years of experience in business operations, finance, or facilities managementStrong knowledge of internal controlsExperience managing facilities operations and vendor contractsProficiency in QuickBooks and Microsoft Office Suite (Word, Excel, PowerPoint)Strong analytical, organizational, and problem-solving skillsAbility to prioritize multiple responsibilities and meet deadlinesDetail-oriented, self-motivated, and able to work independentlyStrong written and verbal communication skills